Construction Project Administrative Assistant (Long Island)
Description
The Project Administrative Assistant provides onsite administrative support to the project management team on a large commercial construction project.
Job Responsibilities:
Provide a full range of on-site administrative and clerical support for the project. These tasks may include, but are not limited to, meeting minutes, submittals, typing correspondence, invoices, billings, insurance requirements, RFI’s, RFP’s, ASI’s, bulletins, etc. and their associated logs for record keeping.
Job Responsibilities:
Provide a full range of on-site administrative and clerical support for the project. These tasks may include, but are not limited to, meeting minutes, submittals, typing correspondence, invoices, billings, insurance requirements, RFI’s, RFP’s, ASI’s, bulletins, etc. and their associated logs for record keeping.
- Coordinate all visitor access project offices/trailers
- Upload financial documents into client platforms – eBuilder, Gryps, etc.
- Assist Project Team with compliance reporting across multiple platforms
- Assist Project Team with managing field office, supply ordering, etc
- Maintain Economic Opportunity Program reporting to city/state agencies
- Manage all supply orders and deliveries
- Gatekeeping all direct invoices and upload into CMIC imaging for accounting
- Manage field laborers’ and carpenters time sheets and input each week into E-Time
- Establish/maintain project files per company guidelines.
- Assure all documentation requested is received from subcontractors and/or suppliers for the project. Verify documentation is in compliance. Gather close-out documents from subcontractors and prepare closeout packages.
- Act as a liaison for Project Managers in dealing with subcontractors, architects, and other professionals who may contact the Project Manager.
- Other duties as assigned by Project Executive.
Job Requirements: - Associate’s Degree in business administration or related field, or equivalent work experience.
- Minimum of 3+ years of experience in office services
- The ideal candidate will have 2+ years of experience for a commercial general contractor or related trade.
- Ability to handle multiple issues/projects and support multiple employees’ administrative needs with minimum supervision.
- Excellent communication skills, organizational skills, and clerical skills.
- Excellent computer skills: Proficiency in Microsoft Office Suite required
- Experience with DocuSign, Bluebeam, and CMiC a plus
The annual hourly rate for this position is between$25.00 and $38.00 per hour depending geography, skills, experience and other qualifications of the successful candidate.
Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, [Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, [Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Paid time off, Time Away Benefits, 9 Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Pet Insurance, Employee Assistance Program.
Disclaimer: The salary, other compensation, and benefits information is accurate as of the date of this posting. The Company reserves the right to modify this information at any time, subject to applicable law.
EEO Statement: LF Driscoll is an equal opportunity employer. We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.