Billing Administrator
Description
Billing Administrator – Multi-Family Development
The Lewis Group of Companies, one of the largest privately owned real estate developers in the nation, is actively seeking a Billing Administrator to join its growing Multi-Family development team at the corporate office in Upland, Ca.
As our top candidate, your primary duties will be processing contractor draws, maintaining project cost code tracking logs, and supporting the purchasing department in processing contracts and purchase orders. You will work under the direct supervision of the VP of Purchasing.
The Lewis Group of Companies, one of the largest privately owned real estate developers in the nation, is actively seeking a Billing Administrator to join its growing Multi-Family development team at the corporate office in Upland, Ca.
As our top candidate, your primary duties will be processing contractor draws, maintaining project cost code tracking logs, and supporting the purchasing department in processing contracts and purchase orders. You will work under the direct supervision of the VP of Purchasing.
More of your work will include:
General Contractor Draws
- Process contractor monthly draw payment applications.
- Communicate with general contractor counterparts and the internal Lewis team to coordinate a timely draw process.
- Review draft/pencil draw packages, identify, and correct any errors, and obtain internal and external approvals.
- Audit draw packages submitted by the general contractor to ensure they match approved values and billing codes.
- Train general contractor staff counterparts on the Lewis draw process.
- Coordinate the lien release process among contractors, vendors, and the Lewis accounting team.
- Obtain final approvals from department team members before sending to accounts payable for payment.
- Follow up on outstanding issues once the draw has been submitted to accounts payable to ensure payments are made on time.
Cost Tracking Logs
- Enter contracts and change orders into JD Edwards.
- Create and maintain project cost tracking logs for all ongoing projects in construction.
- Track subcontractor buyouts and change orders.
- Work with VP of Purchasing to administer changes to forecasted budgets and commitments as required.
- Schedule and moderate project-by-project monthly meetings to review cost tracking logs with Multi-Family team.
- Prepare preliminary Project Cost Reports (PCR) and distribute them to the team for review and comment.
- Publish monthly Project Cost Reports (PCR) for all projects in design and under construction.
Contracts / Purchase Orders
- Work with the Multi-Family purchasing department to create contracts and purchase orders for consultants, contractors, and vendors.
- Coordinate with the accounting team on invoicing and payment for all Lewis service providers.
Additional Duties:
- Assist with other administrative department functions and special assignments, as necessary.
- Perform any other duties essential to the operation of the department.
Experience and Education for your success:
Top candidates will have 3+ years of accounting/accounts payable experience in a high-volume environment. An accounting degree or similar is a plus. Solid MS Excel skills are required. Experience with JD Edwards, TM1, and/or Power BI is a plus. Candidates should be highly detail-oriented and have excellent interpersonal skills to interact with a variety of corporate and regional employees and contractor counterparts. Experience processing construction draws and knowledge of AIA G702 and G703 style applications for payment are a plus.
Salary and Benefits:
In addition to a salary of $28-$35/hour (commensurate with experience), Lewis offers annual bonus and raise potential, $60/month cellphone allowance, a variety of Medical and dental benefits plans to choose from, a 401k plan with Company match and immediate vesting, free access to LinkedIn Learning courses and much more.
Join the Lewis Group of Companies, and you will be an important part of a winning team with a long history of successful real estate development and property management. This culture of excellence and camaraderie makes Lewis a wonderful place to grow your knowledge and expand your career.
Lewis Group of Companies is an equal-opportunity employer and encourages applicants from diverse backgrounds to apply.