Operations Support Coordinator
Description
OPERATIONS SUPPORT COORDINATOR - Sacramento, CA
Lewis Apartment Communities is actively seeking a qualified candidate for the full-time position of Operations Support Coordinator. This role will be located at the Regional Office in Sacramento, CA. Great opportunity to grow and lend your talents to an award-winning team of property management professionals.
Lewis Apartment Communities is actively seeking a qualified candidate for the full-time position of Operations Support Coordinator. This role will be located at the Regional Office in Sacramento, CA. Great opportunity to grow and lend your talents to an award-winning team of property management professionals.
Reporting to the Senior Regional Director, you would directly support property management staff and the Senior Regional Director in our apartment community management group. We seek an organized, reliable, and positive office professional to handle daily and weekly administrative tasks across various categories.
· Software and Programming:
o Utilize software programs (JDE, TM1, Microsoft Suite, Commission Tracking, Bottomline, Knock, OneSite etc.) for financial reporting, commissions, GL reports, etc.
o Support oversight of annual CEL Resident Satisfaction survey for California and Nevada.
o Assist with managing and addressing invoice processing related issues.
· Recruiting and Onboarding Support:
o Assist with recruiting workflow and onboarding processes for new hires.
o Update the open opportunities list, create laminated badges, and manage HR-related tasks.
o Enter/remove team members into community alarm panels and emergency call lists.
o Maintain property information lists.
· Direct Support to Directors and Teams:
o Generate and review reports (WRR, outbound messages to vendors, etc.) for accuracy.
o Monitor RPM calendar for timely report submissions.
o Assist with vendor setup and contract request generation.
o Communicate with department directors to ensure initiative completion.
o Handle various tasks such as vendor management, resident notifications, status updates, and expense reports.
o Review and process resident referrals, and draft flyers for resident notifications, office changes, etc.
o Assist with the ordering and distribution of marketing materials (key bags, move-in gift bags, community flags, etc.).
o Assist Lewis Events team as needed for company events (Lewis Leaders, Service Awards, etc., and maintain organization of the NorCal regional office (supplies, etc.).
o Provide assistance to properties as needed (resident inquiries, marketing audits, reports, etc.).
In addition to the above tasks, your position will require managing additional items as needed.
Note: Travel between Sacramento area communities is required. Occasional air travel to Southern California may also be required. All mileage will be reimbursed.
To be successful, you should have 5+ years of administrative experience, along with highly proficient skills in MS Excel, MS Word, and Power Point.
This is your opportunity to join a stable, recognized, and successful leader with a strong history in real estate development. Join the Lewis Group of Companies and you will be an important part of a winning team with a long history of successful real estate development. Our dedication to these industries is your key to a successful and rewarding future.
In addition to a competitive hourly salary ($26-$30/hour depending on experience), Lewis offers a variety of medical and dental benefits plans, a $60/month cellphone reimbursement, a 401k plan with company match, insurance, annual bonus and raise eligibility, and much more.
Lewis is an Equal Opportunity Employer and we pride ourselves on recruiting, employing, training, compensating and promoting regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law.