Senior Executive Assistant

Operations San Mateo, California


Description

Senior Executive Assistant

 

About LegalZoom

We're here to make legal help accessible to all. LegalZoom transformed the legal industry with the launch of our online services and groundbreaking technology in 2001. Since then, millions of customers have counted on us to officially start and run businesses, protect brands and intellectual property, and look after loved ones through wills and trusts.

As the industry leader for over 20 years, innovation remains at the center of all we do. We're creative thinkers and problem solvers with a passion for building legal and tax products that make a positive impact on the world, and we're always looking for exceptional people to push us further.

With us, you'll do work that's as rewarding as it is challenging with a team where every voice matters and diversity, equality, and inclusion are truly embraced. Together, we'll continue to democratize the law and make a real difference in the lives of millions.

Overview

We are looking for a proactive, organized, and strategic self-starter with excellent communication and people skills who is passionate about working collaboratively to think ahead in support of leadership and their respective goals.

Here at LegalZoom, we look to the EA team as true partners to their executives offering both high quality tactical and thoughtful strategic support to their leader(s) and teams. We need someone who can jump in and proactively make progress on workstreams, clear challenges, make recommendations and work with the teams directly to deliver on the needs of their leader(s) and their short and long term priorities. In this role, we are looking for someone to go above and beyond the day-to-day expectations, and become an integral part of the organization–keeping a pulse on the org, advocating for cultural improvements, nurturing relationships and driving work to impact the health of their teams.

This role will be working with an innovative, collaborative, and nimble executive assistant org who uses their craft expertise to help facilitate business operations for their leader(s) and their orgs. LegalZoom’s EA team delivers detail-oriented day-to-day management of calendars, meeting materials, team support and facilitation. A successful candidate will be eager and able to deliver successfully against high standards, utilize the mastery of their craft to create a dynamic energy for their personal career aspirations and the greater success of LegalZoom.

You will:

  • Manage complex calendar(s) and travel arrangements effectively
  • Attend, prep and manage senior staff meetings as an active member that includes full participation and deliverables
  • Responsible for ensuring all corporate communications and key email correspondence are sent out appropriately and are grammatically correct
  • High level event planning that focuses on execution, amplified energy, and overall focusing on the health and balance of the organization

 You have: 

  • Critical thinking & problem solving: Proven, demonstrated critical thinking and problem-solving skills to drive progress and get ahead of your leader(s)
  • Great communicator: Communicate clearly, at multiple levels and with diverse audiences
  • Team player: Work collaboratively and comfortably with teams–across all seniority levels
  • Nimble: Flexible and responsive as schedules, priorities and business landscapes change
  • Proactive/Self-starter: Thinks two steps ahead, anticipating the best outcome for the business and creates work streams or make adjustments in service of those goals
  • Professional: Operate professionally and thoughtfully as an extension of the executive brand
  • Organized & detail driven: Organize and provide a business environment to enable leaders to focus on high impact responsibilities; utilize tools and time-management skills to prioritize and handle multiple tasks in a fast-paced environment
  • Fast learner: Has a desire and drive to learn new things and quick to acclimate and learn when needed

 

For onsite roles or roles that require periodic onsite visits, LegalZoom requires all employees to be fully vaccinated for COVID-19 before starting work, unless precluded from doing so by applicable law. The CDC currently defines “fully vaccinated” as two weeks after the second dose for Pfizer and Moderna, and two weeks after the single dose of Johnson & Johnson. LegalZoom will require proof of vaccination before a successful applicant’s first day of work, and will consider requests for exemption from this requirement during the offer phase (1) as a reasonable accommodation for medical reasons or sincerely held religious beliefs where the accommodation would not LegalZoom undue hardship or pose a direct threat to the health and safety of others, or (2) for other reasons under applicable law.

 

Join us in making a difference as we build our future and help ensure access to professional legal advice to all! LegalZoom is an equal opportunity employer, dedicated to diversity, equality, and inclusion, and provides equal employment opportunities to all employees and applicants for employment.  LegalZoom prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.