Procurement Administrative Assistant
Description
Headquartered in Salt Lake City and supported by 12 offices nationally, at Layton we're builders and we're family! Through delivering predictable outcomes, we've been inspiring confidence in our customers since 1953. We know that behind every project are the highly skilled people making it happen every day, which makes investing in hiring, developing, and retaining the brightest minds a top priority. We want the opportunity to help you achieve your career goals.
Joining Layton isn't just a new job, it's a career move that will provide lasting success for you and your family!
Job Summary:
We are seeking a detail-oriented and organized Procurement Administrative Assistant to support our procurement team. The ideal candidate will assist with the daily administrative operations of the procurement department, ensuring the smooth and efficient handling of internal billing, document distribution, and inventory tracking. This role requires excellent organizational skills, a strong understanding of procurement processes, and the ability to work collaboratively in a fast-paced environment.
Key Responsibilities:
- Supplier Coordination: Communicate with suppliers to confirm orders, delivery dates, and resolve any issues related to orders or invoices.
- Inventory Tracking: Assist in monitoring and maintaining inventory levels, ensuring that stock levels are aligned with company requirements.
- Documentation: Maintain accurate records of procurement activities, including purchase orders, invoices, inventory tracking and delivery receipts.
- Administrative Support: Provide general administrative support to the procurement team, including scheduling meetings, preparing reports, and maintaining departmental files.
- Data Entry: Input and update procurement-related data in the company's ERP system, ensuring that information is accurate and up to date.
- Vendor Relations: Support the procurement team in developing and maintaining positive relationships with suppliers and vendors.
- Compliance: Ensure all procurement activities adhere to company policies, procedures, and relevant regulations.
Qualifications:
- Education: High school diploma or equivalent; Associate’s degree in Business Administration or a related field is preferred.
- Experience: 1-2 years of experience in a procurement or administrative role.
- Skills:
- Strong organizational and time management skills.
- Excellent communication and interpersonal skills.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Familiarity with ERP systems is a plus.
- Ability to work independently and as part of a team.
- Attention to detail and accuracy in data entry and documentation.
Additional Requirements:
- Ability to multitask and prioritize tasks in a fast-paced environment.
- A proactive approach to problem-solving with strong decision-making skills.
- Willingness to learn and adapt to new processes and systems.
- Benefits: The Company offers the following benefits for this position, subject to applicable eligibility requirements: Medical Insurance, Dental Insurance, Vision Insurance, Health Savings Account, Healthcare Flexible Spending Account, Dependent Care Flexible Spending Account, 401(k) retirement plan with employer match, Life & AD&D Insurance, Long-term Disability Insurance, Short-term Disability Insurance, Critical Illness Insurance, Accident Insurance, Hospital Indemnity Insurance, Home & Auto Insurance, Family Support, Pre-tax Paid Parking/Public Transportation, Paid time off, Time Away Benefits, Paid Holidays, Group Legal, Employee Stock Purchase Plan, Identity Theft Protection, Group Legal, Pet Insurance, Employee Assistance Program.
- EEO Statement: Layton Construction an equal opportunity employer. We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.