Senior Tax Administrative Assistant
Description
Essential Duties
Provide administrative support to Tax Operations Senior Manager and tax department while demonstrating advanced skills and experience in a supervisory capacity.
Print, process and assemble tax returns using paper and/or various digital methods and distribute to client and governmental agencies.
Prepare tax extensions as needed.
Electronically transmit tax returns/extensions to government entity and prepare weekly reports. Follow up with Partners on filing rejections or errors.
Maintain tax database, prepare tax organizers, create, proofread and format all types of correspondence and Tax Arrangement Letters for the department.
Maintains client records and ensures they are kept up-to-date.
Make travel arrangements for Directors and staff as needed.
Train and mentor to new hires, less senior team members..
Utilize and navigate accounting software such as ProSystems FX, GoFileRoom, SafeSend, or similar tools. And Microsoft software.
Miscellaneous office duties as required with possible office management responsibilities.
Qualifications
2 -3 years tax administrative experience preferred.
Previous supervisory experience in a CPA or professional services firm is preferred.
Proficiency in accounting software such as ProSystems FX, GoFileRoom, SafeSend, or similar tools. Microsoft software is required; have strong written and verbal communications skills. Attention to detail, organized.
Leadership Skills
A desire to show initiative and willingness to learn and grow with the firm.
Must be highly organized and capable of multi-tasking in a fast-paced environment.
Ability to stay calm under pressure and prioritize duties. Must have excellent interpersonal, written and verbal communication skills to communicate professional and appropriately with a diverse group of individuals.
Demonstrate a professional, positive attitude with an ability to maintain high levels of confidentially.
Collaborate with the tax team to ensure efficient workflow and effective administrative processes.
Comfortable with technology and willingness to adapt to change. Comfortable interacting with all levels of employees from peers to seniors.
Willingness to be on-site every day and availability to travel to multiple office locations to cover for the team when needed.
Available for overtime during the spring and fall busy seasons, including weekends.
Benefits and Perks!
Competitive compensation and PTO policy
Paid holidays
Excellent medical, dental, and vision plans
Life insurance
401(k) plan