Full-time/ Part-time ASES (After School Education & Safety) Associate

School Support San Jose, California


Position Summary
The ASES Coordinator manages the program and compliance aspects of KIPP Prize Preparatory Academy’s After School Education and Safety (ASES) program. This position reports to the Director of Operations and will work closely with school staff and external vendors to run an effective after school program.

Preferred Qualifications


  • Previous 2 years of work experience with middle school students strongly preferred


  • High school diploma or equivalent and some college required
Knowledge/skills required
  • Unquestioned integrity and commitment to KIPP Prize Preparatory Academy’s mission and values
  • Bilingual in English and Spanish preferred
  • Outstanding organizational skills with high attention to detail 
  • Outstanding written and verbal skills
  • Comfort working in a fast-paced, entrepreneurial environment
  • Ability to work independently and as part of a team
  • Demonstrated ability to work well with others and build relationships across teams
  • Proficiency in Microsoft Excel, PowerPoint, Word, and Google docs and sheets required

Essential Functions and Responsibilities

Manage KIPP Prize Preparatory Academy’s After School Program 

  • Create attendance-taking procedures and manage all documentation associated with student attendance
  • Distribute, collect and manage all communications and paperwork to parents regarding ASES, including registration forms and other letters
  • Manage relationship and coordination with any external vendors that provide after school programming 
  • Oversee homework club portion of the after school program
  • Collaborate with the Regional Operations Manager at the KIPP Public Schools Regional Support Office to ensure compliance with ASES regulations
  • Assist with operational related tasks
  • Manage all vendors and Prize after school staff
  • Manage all student behavior during after school and follow up using appropriate school policies and procedures
  • Attend trainings and team meetings in support of managing a successful program

Support Student Food Services & Recess

  • Support the Operations team in managing breakfast, lunch as needed  and is responsible for daily snack after school
  • Supervise recess to ensure student safety

Co-Manage front office and incoming visitors with Operations Team

  • Co-own creation of a welcoming, organized front office that reflects school values and culture
  • Serve as the point person for first aid and student medication
  • Assist with managing the school’s finances, including assisting with school fees, deposits, cash management, and purchasing

Support school leadership with creating a joyful learning environment

    • Support with furnishing and decorating the facilities to model school values and culture
    • Support with implementing school safety plans and procedures
    • Assist with on-campus and off-campus school events, including student field trips
    • Assist with other tasks and projects as assigned
  • Other Duties as assigned

Environmental Conditions


Ability to navigate office and school campuses, and hold meetings in different spaces. Traditionally, much of the day involves sitting. Ability to access and utilize technology. Occasional lifting/carrying of equipment 1-20 lbs.


Stress of deadlines and normal work standards, ability to analyze problems and generate alternatives, work with interruptions, concentrate for long periods of time, read, calculate, perform routine math problems, memorize and recall objects and people.


Office and  after school environment subject to constant interruptions and distractions. . In emergency context (e.g., pandemic) work may shift in responsibilities or be conducted virtually fully or partially for extended periods of time or longer, and the expectation is that the individual will establish a productive, remote work environment (e.g., ability to stay connected through different technology means). It may require remote work as current public health guidelines warrant.


Part-time, non-exempt position

About KIPP Public Schools Northern California

We are a thriving nonprofit network of 16 free, public charter schools open to all students. At KIPP, we believe all children should grow up free to create the future they want for themselves and that schools can and should be a critical factor in making that vision a reality. Together with families and communities, we create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose—college, career, and beyond—so they can lead fulfilling lives and build a more just world. 

Our student community consists of over 6,000 elementary, middle, and high school students in East Palo Alto, Oakland, San Francisco, San Lorenzo, San Jose, and Redwood City. 79% qualify for free or reduced price lunch, 23% are English language learners, and 10% have special needs.  We strive to cultivate a representative team of teachers and leaders that reflect our students’ diversity.


We are dedicated to you and your family's well-being! KIPP offers a competitive salary as well as a comprehensive benefits package including medical, dental, vision, and transportation benefits. 

How to Apply

Please submit a cover letter and resume by clicking apply on this page.

Questions? Email [email protected]