Operations Coordinator, East Palo Alto

School Operations East Palo Alto, California


About KIPP Bay Area Public Schools
KIPP is a non-profit network of 224 college-preparatory, public charter schools across the country educating early childhood, elementary, middle, and high school students. KIPP schools are united by a common mission, a commitment to excellence, and a belief that if we help children develop the academic and character strengths they need for college and choice-filled lives, they will be able to build a better tomorrow for themselves, for their communities, and for us all.

There are currently 15 KIPP schools across the Bay Area educating nearly 6,000 students in East Palo Alto, Oakland, San Francisco, San Lorenzo, San Jose, and Redwood City and supporting over 3,000 alumni around the country.

Position Overview
The Operations Coordinator is responsible for supporting the front office of the school and the staff in creating a joyful learning environment. They will serve as the first point of contact for any students, families, staff, or visitors in the office. They will assist in the implementation and maintenance of clear operational systems that allow the instructional team to focus on teaching and learning. They will provide leadership as the main point of contact during the after-school program hours in the absence of the Program Manager.

Roles and Responsibilities
Office Set-Up & Operations

  • Welcome and direct visitors according to the school’s sign-in procedure
  • Manage the process of collecting all cumulative folders from previous schools
  • Assist in asset tagging all technology in the classrooms and keeping an accurate inventory of these items
  • Manage all school inventory of furniture and supplies
  • Maintain general organization and upkeep of office
  • Support Scholar Services Coordinator in all daily school operations tasks

Recruitment & Enrollment

  • Maintain databases by inputting registration packets and miscellaneous student information
  • Assist in managing all incoming applications and enrollment paperwork for new and returning students

After School Program

  • Provide leadership and supervision to program staff, acting as the primary point of contact in the absence of the Program Manager
  • Manage front office during after school program hours including but not limited to helping all parents that come to the school office and maintaining general organization
  • Ensure a safe, positive after-school learning environment for all students.
  • Communicate with teachers, administrators, and parents to ensure the academic and personal success of students.
  • Create attendance-taking procedures and manage all documentation associated with student attendance
  • Support the collection of program data such as attendance and activity outcomes.
  • Model positive behavior and classroom management techniques with children.
  • Ensure activity set-up, clean-up, and facility cleanliness and organization.

Miscellaneous support

  • Manage collection and record-keeping of various student fees
  • Support team as needed to build a safe, joyful learning environment

Skills and Qualifications

  • High school diploma required
  • Previous work experience strongly preferred
  • Experience working in a school or non-profit preferred
  • Ability to self-direct, prioritize and multi-task among competing goals 
  • Comfort with working in a fast-paced, entrepreneurial environment 
  • Demonstrated ability to work well with others and build relationships across teams
  • Excellent written and verbal communication skills with keen attention to detail
  • Unquestioned integrity and commitment to KIPP Bay Area Public Schools’ mission and values
Salary & Benefits
This is an hourly, non-exempt position that includes full benefits: medical, dental, vision, and retirement benefits.

How to Apply
Please submit a cover letter and resume by clicking apply at the top of this page

KIPP Bay Area Schools does not discriminate on the basis of age, race, ethnicity, color, national origin or ancestry, cultural background, religious creed, sex, gender identity or expression, sexual orientation, marital/registered domestic partner status, physical or mental disability, medical condition, genetic information, military or veteran status, primary language, citizenship or immigration status, or any other consideration made unlawful by federal, state, or local laws.