Purchasing Administrator

Warehouse/Distribution Vernon, BC


Purchasing Administrator

Role Description

The In bounder – Receiver is responsible for entering shipping information to advise stakeholders of when product is expected to arrive, and for receiving the inventory into Kal Tire’s inventory management system.


Inventory Receives

• Prepare and set up inbounds based on information received from suppliers and/or warehouses.  Ensure all ASN’s are inbounded in a timely manner, and that all errors for ASN’s are resolved with suppliers.
• Receive inventory from multiple suppliers using correct price dates and allocating to correct locations if necessary.  Pricing is critical.
• Account for overages and shortages and follow up with suppliers accordingly.
• Reconcile PO’s to single or multiple receives.  Account for old PO’s and make any corrections, if necessary, with buyers.
• Adjust inventory if necessary and reconcile back to PeopleSoft and/or invoices.


• Document price discrepancies and ensure they are handled in a timely manner.
• Keep apprised of currency changes and supplier price changes that could affect the receive price.
• Reconcile price corrections accounts and over / short accounts.  Assist AP and data administrators with various other pricing issues.
Other Duties
• Match supplier invoices to receive cost reports. File received check reports, BOL’s and other shipping documents. Ensure invoice approval is timely and in line with payment terms.
• Document procedures and maintain documentation.
• Liaise with WHS managers, VOC and buyers as it pertains to receiving on a regular basis.
• Assist with coding and reconciling important documents.• Assist with virtual warehouse rebilling.

Knowledge, Skills, and Abilities

• General Accounting knowledge.
• Good working knowledge of Microsoft Office: Outlook, Excel, Word.
• Strong multi-tasking and organizational skills.
• Strong time management skills: ability to work autonomously. 

Work Experience

• Minimum 2 years’ experience in an office administration role. 


• High School Diploma or GED.

Negotiable Requirements

• Working experience in Shipping and Receiving role.
• KINS (intermediate user) - Warehouse module (PO’s, Receives); Supplier Pricing & Prod/Master.

About Kal Tire
Kal Tire is the largest independently owned tire dealer in Canada with over 250 locations. Our business philosophy centers on exceeding our customers’ expectations and relies on our entrepreneurial team members to provide exceptional customer service.