Shows/Events Coordinator

Shows Corby, Northamptonshire


Description

Give your career a breath of fresh (countryside) air.

For the colourful and carefree who make the most out of life, Joules is the British country lifestyle brand that encourages all of life’s adventures.

At Joules, we design clothing, accessories and homeware for all the family. Alongside a whole lot more. We are inspired by nature. We have fun. And we care.

It’s been quite a journey from when we started way back in 1989. And thanks to staying true to our roots, and a team that is always wanting to do better, we’re pleased that the adventure is as exciting as ever. We think it’s your time to join in the fun.

SHOWS/EVENTS COORDINATOR

The role of Shows/Events Coordinator sits in our remarkable Shows Team where you will co-ordinate and support all aspects of the Shows administration. To work closely with Shows Operations Manager to deliver efficient and accurate management of the administration to the channel, To ensure all events are applied for and services are provided and delivered as required. Acting as Events main point of contact from the start, liaising with suppliers and internal stake holders to ensure that all services are installed and fit for purpose; for both shows and franchise

Day to day as a Shows/Events Coordinator:

Event Co-ordinating

  • Supporting the Shows Operations Manager on operational and administrative aspects of events:
  • Accountable for all event bookings. Ensuring events are applied for on time, within budget, payment received, and best possible sites are secured for both Joules and Joules Franchisees.
  • Accountable for the venue bookings for Joules Big Sales. Ensuring dates are secured, costs are within budget and all services are booked and provided for.
  • Working closely with our accounts team to ensuring the collation and prompt payment of invoices & escalating where needed to ensure payment is received in line with expectations.
  • Co-ordinate the booking of all marquees and fascia installations as required, ensuring they are installed on time in preparation for each show.
  • Working closely with the Shows Administrator to ensure all services required for each show including, passes, accommodation, travel, agency drivers, hire vehicles, security guards, G4S collections & it services including BT
  • Support with the generic marketing assets for events. To include any marketing requests for applications, thematic POS, event specific requirements for main season and big sales.
  • Maintain regular contact with Franchisees on bookings and payments, dealing & escalating with queries where appropriate
  • Acting as the first point of contact with all event organisers, dealing and escalating with queries as appropriate.
  • Acting as the first point of contact for the field team for any onsite issues, keeping the Operations Manager updated promptly.
  • Ensuring Administration of all bookings are effectively and easily filled away, so that these are easily accessible for all.
  • Creatively providing solutions to the Shows Operations manager to streamline processes, work effectively and save money across the Shows channel.

General Administration

  • Work Closely with the Shows Administrator providing support with tasks as and when required
  • Assisting the Shows Operations Manager with budget preparation for all areas.
  • Responsible for ensuring all internal briefs/schedules are filed suitably in the Shows Private drive in a prompt manner.
  • Ensure the Shows Booking spreadsheet is kept up to date weekly.
  • Ensure all costs are captured regularly and sent to finance in preparation for the monthly P&L. Proactively identify any discrepancies and escalating as appropriate
  • Raising all purchase orders and capex for the shows channel in time and promptly.
  • Co-ordinate the administration of the Maintenance schedule of the Show’s vehicle fleet
  • Responsible for ensuring all applications, service requests, contracts etc are filed suitably in the Shows Private drive in a prompt manner.
  • Supporting the Shows Operations Manager with any adhoc administrative tasks
  • Dealing with any day to day queries

What we need you to have:

  • Highly organised, with the ability to manage and prioritise your workload
  • Good working knowledge of MS Office packages
  • Good numerical skills
  • Excellent attention to detail
  • Previous experience of booking events and liaising with suppliers
  • Confident communicator
  • Strong team player
  • Ability to juggle lots of different priorities

What you’ll get from us:

  • 50% Staff discount
  • Clothing Allowance
  • Extended holiday (including Family and Volunteering leave)
  • Flexible working
  • Pension
  • A bold and vibrant place to work with bold and vibrant people

There’s plenty more on offer, but let’s get the ball rolling first – send us your CV.

We believe in equal opportunities and celebrate diversity. EVERYONE is welcome, EVERYONE is included, EVERYONE is free to bring their true self to work in a safe space where we can set each other up for success.