Billing Specialist

Finance & Accounting Indianapolis, IN


Position at Jobvite

Who We Are:

Jobvite offers a marketing-inspired approach to recruiting by combining the power of data and the human touch. We enable recruitment teams to personalize the candidate experience with a full-scale talent platform that accelerates and simplifies the entire talent acquisition process — from the moment the search begins to the celebration of the first promotion and beyond. We make it possible to automate communication through bot-powered texts and anticipate the employee journey with internal mobility and referral tools driven by human insight and assisted by AI. With a comprehensive, talent acquisition-focused suite Jobvite has been serving customers, including Dollar Shave Club, Dunkin Brands, OpenTable, LinkedIn, Zappos, Universal Music Group, Wayfair, Zillow & Feeding America, since 2006.

What you will do: 

  • Responsible for all customer billings on recurring charges, renewals, upsells and downgrades , new business, cancellations. 
  •  Process all customer invoices utilizing Sage Intacct Billing schedule and Revenue Schedule  
  • Create and maintain new contract set-up, update contract addendums and service change requests, prepare one-time and recurring monthly invoices within the Billing and Revenue schedules in Sage Intacct 
  • Validate all billing terms : service start/end dates, Products/services SKU, Pricing, Billing Frequency, due dates  based on the signed contracts, Order Forms and Sales Force closed opportunities 
  • Process signed customers’ new business, renewal , amendments contracts sent through DocuSign 
  • Collaborate with the Sales Operations Team on resolving variances with Billing Terms and/or missing signed contracts 
  • Process invoices from residual legacy accounts of Subsidiaries 
  • Update the Master Billing Schedule that reflect forecasted future billings 
  • Provide additional support, as needed,  on collections effort alongside the Collections Team  
  • Assist with year-end audit by providing supporting documentation, to external auditors, such as copies of customer contracts and/or customer invoices 
  • Projects – assist as needed on ad-hoc requests 

What you will bring: 

  • Bachelor’s Degree in Accounting or Finance
  • 1-2 years of billing & collections experience preferred 
  • Solid Microsoft Excel skills 
  • Experience with Sage Intacct Billing and Salesforce CRM a plus 
  • Excellent communication and interpersonal skills, both verbal and written, to work with customers billing and collection activities. 
  • Ability to work flexible hours, especially during month-end close 
  • Ability to multi-task and handle multiple customers and issues simultaneously 
  • Accountable to complete repetitive tasks with accuracy and with attention to detail 
  • Detailed organizational skills to ensure deliverables and deadlines are met. 

What Will You Get:

  • Completive salary
  • Medical/Dental/Vision/Life Insurance benefits
  • Flexible time off and paid holidays
  • Values-focused culture and a place to build your career!

Jobvite is an Equal Opportunity Employer

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