Junior Payroll Coordinator

G&A San Mateo, California Indianapolis, IN


Position at Jobvite, Inc.

Jobvite is looking for a Junior Payroll Coordinator to join our growing team! In this role, you will provide administrative support to help facilitate the functions and projects for our HR team. You will be responsible for assisting in the preparation, analysis, and research in regards to payroll & benefits. We are a growing company so there will be opportunities to learn, grow & contribute as you are beginning your exciting and rewarding career. 

What Will You Do:

  • Responsible for maintaining accurate records/systems and processing of all operational work (background checks, compliance initiatives, HRIS management, payroll, benefits enrollment and employee files etc)
  • Perform basic payroll management and balancing, including auditing information, finding discrepancies, and communicating changes to upper management
  • Prepare relevant reports and dashboards as needed
  • Receive and reconcile any pay or benefits discrepancies, and be employee liaison for any questions
  • Keep track of payroll archives, including but not limited to Employee personnel files, W2 files, etc.
  • Communicate with internal and external auditors regarding payroll
  • Provide backup support to payroll administrator as needed, maintaining thorough knowledge of all associated processes
  • Responsible for ensuring compliance with all regulatory items (payroll, taxes, 401k)
  • Supports a culture of continuous improvement, validating people processes and transactions in order to identify ways to simplify, optimize and/or automate
  • May contribute or lead more complex projects with the people team as we scale
What Will You Bring:

  • Bachelor's degree in any related field
  • Minimum of 1 year Payroll operations experience
  • International experience highly desired
  • Strong Excel and reports generation skills
  • Strong Thinking and Problem Solving Skills - must have demonstrated the ability to analyze and solve complex issues
  • Team Player - must be able to build collaborative relationships with colleagues and vendors, is able to deal flexibly with others
  • Strong Communication Skills - must have demonstrated the ability to effectively communicate with all levels of employees and manage multiple priorities
  • Taking Ownership - accept responsibilities for actions and decisions and prioritizes work based on business demands
  • Trustworthiness - ability to deal with highly personal, confidential information is ESSENTIAL
  • Ability to work in a fast paced, high-tech industry & team environment
  • Exceptional attention to detail
  • Excellent time management/organizational skills
  • Experience with multi-state and international full cycle payroll required
  • Technical capability to operate payroll and/or time management systems is an advantage. 

What Will You Get:

  • Competitive salary
  • Medical/Dental/Vision/Life Insurance benefits
  • PTO – including Volunteer Time Off
  • Paid Holidays
  • An experience you will cherish forever

Recruiting technology has always been about innovation — the promise of sourcing and hiring great talent. If, like us, you believe that hiring the best people is of the utmost importance, then you should expect technology with a laser focus on helping you find today's greatest candidates.

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