Administrative Specialist

RESPONSIBILITIES:

• Provides executive and administrative support which includes but is not limited to; coordination of daily, monthly, and quarterly business reviews, scheduling, calendar management, travel, reconciliation of business expenses, vacation accruals and approvals, team member and/or customer event planning, team member onboarding, and other business-related ad hoc requests.
• This role will uniquely and specifically serve as secondary to the JBS Administrative Manager for additional executive support to the CEO, with potential need to support other JBS units and/or divisions.
• Provides administrative support through ad hoc research, data gathering, report preparation, presentation consolidation, and handling information of various sensitivity levels and impact to the business.
• Responsible for plant tour requests and conference room approvals; ordering department supplies and resources, requesting checks, issuing payments, and reconciling company purchases.
• Is involved in the management of international and domestic company jet scheduling.
• Serves as point of contact for new employee onboarding processes.
  • Ensures all equipment is ordered and delivered prior to start of new hire start date.
  • Ensures access requests are submitted.
• Create and maintain org units for the executive team, department, and managers.
  • Monthly updates and distribution to managers.
• Maintains emergency contact list for applicable team members.
• Maintains the corporate company vehicle log, ensuring all required maintenance and compliance standards are met.
• Assist with planning and implementation of the company's performance management cycle.
• Other duties as assigned.

QUALIFICATIONS:

• High School Diploma or GED required.
• Minimum of two (2) years or more previous experience as an executive or administrative assistant in a dynamic and fast-paced environment. Previous JBS experience preferred.
• Must be able to report to the office Monday – Friday for a standard 40+ hour workweek.
  • Must be able to be available as needed during non-standard business hours and weekends.
• Demonstrates a high level of integrity.
  • Must be able to handle confidential information in professional and discretionary manner.
• Skilled in MS Office Suite with an emphasis on PowerPoint, Excel, Word, Outlook, as well as Qlikview.
• Able to navigate various technologies and systems to achieve standard business functions.
• Demonstrates attention to detail and presents strong organizational and prioritization skills.
• Presents verbal and written communication skills in a professional manner.
• Has job-related experience in multi-tasking projects and initiatives to positive outcomes.
• Able to effectively and calmly adapt to change.

• Can perform the functions of the job with or without a reasonable accommodation
• As a salaried position with the company, you may be required to travel at some point to other facilities, to attend Company events, or as a representative of the Company in other situations. Unless otherwise specified in this posting, the amount of travel may vary and the most qualified candidate must be willing and able to travel as business needs dictate.

The applicant who fills this position will be eligible for the following compensation and benefits:

• Benefits: Vision, Medical, and Dental coverage begin after 60 days of employment;
• Paid Time Off: sick leave, vacation, and 6 company observed holidays;
• 401(k): company match begins after the first year of service and follows the company vesting schedule;
• Base salary range of $60,000 - $68,000;
• Incentive Pay: This position is eligible to participate in the Company’s annual bonus plan, the amount of bonus varies and is subject to the standard terms and conditions of the incentive program; and
• Career Development: Our company is dedicated to supporting professional growth by offering continuous learning opportunities and a focus on career growth through various learning and development programs.

For individuals assigned and/or hired to work in states where it is required by law to include a reasonable estimate of the compensation for any given position, compensation ranges are specific to those states and takes into account various factors that are considered in making compensation decisions, including but not limited to a candidate’s relevant experience, qualifications, skills, competencies, and proficiencies for the role.

We will accept applications for this position until January 3rd, 2025.

The Company is dedicated to ensuring a safe and secure environment for our team members and visitors. To assist in achieving that goal, we conduct drug, alcohol, and background checks for all new team members post-offer and prior to the start of employment. The Immigration Reform and Control Act requires that verification of employment eligibility be documented for all new employees by the end of the third day of work.

About us: JBS USA is a leading global provider of diversified, high-quality food products, including a portfolio of well-recognized brands and innovative, easy-to-use food solutions. We process, prepare, package and deliver fresh and value-added premium meat, poultry and retail-ready food products for customers in approximately 100 countries on six continents. We are also the majority shareholder of Pilgrim’s, the largest poultry company in North America. JBS USA employs more than 100,000 team members, and our corporate office is located in beautiful Greeley, Colorado, where our 1,200 team members onsite enjoy more than 300 days of sunshine a year.

Our mission: To be the best in all that we do, completely focused on our business, ensuring the best products and services to our customers, a relationship of trust with our suppliers, profitability for our shareholders and the opportunity of a better future for all of our team members.

Our core values are: Availability, Determination, Discipline, Humility, Ownership, Simplicity, Sincerity

EOE/Vets/Disability

Unsolicited Assistance: JBS and its companies do not accept unsolicited assistance from any recruitment vendors for any of our open jobs. All resumes or candidate profiles submitted by recruitment vendors or headhunters to any employee at JBS and its companies or via the applicant tracking system, in any form without a valid written request and search agreement previously approved by HR, will be solely owned by JBS and its companies. No fees will be paid should the candidate be hired by JBS and its companies because of an unsolicited referral.