Description

• With excellent customer service accurately answers all communication to HR Direct Service Center within 1 to 24 hours, researching when necessary.
• Completes new hire entry and updates in HRIS (Ultimate Software/UKG Pro) according to established procedures.
• Audits new hire records for accuracy and completeness, ensuring compliance with internal policies and regulatory requirements; follows up on discrepancies and missing documentation.
• Meets with new hires from designated companies or departments on their first day to verify and process I-9 documentation, review onboarding paperwork, and explain benefits options, demonstrating a comprehensive understanding of our benefits package.
• Maintains accurate and confidential electronic and physical personnel files for Human Resources and Payroll.
• Creates and files onboarding, transfer, and termination documentation following established protocols.
• Coordinates onboarding processes, including pre-employment testing, document collection, and system updates.
• Administers the workers’ compensation process per company protocols and serves as a liaison with injured employees, providers, and internal stakeholders.
• Assists with backend HRIS corrections, separation processing, subpoena response preparation, and benefits-related outreach.
• Works closely with Office Managers across multiple locations to ensure consistent implementation of HR procedures and standardized documentation practices.
• Under the direction of their manager, assists in maintaining and updating HR documents in the onboarding system such as EDD booklets, benefits brochures, and employee handouts.
• Prepares and distributes HR reports such as new hire, separation, and headcount data pulled from the HRIS.
• Working with AP department and according to process submits HR invoices with accuracy.   
• Maintains DMV Pull Program up to date on spreadsheet. Add/Delete employees on a monthly basis and process DMV invoice Processes invoices
• Performs general HR administrative tasks such as scanning, copying, printing, mailing, and filing.
• Responsible for department mail; send/receive, distribute, package, prepare and track using USPS, FedEx, etc. 
• Provides backup to the other HR Specialists in department.
• Assists with company-wide programs such as the annual Giving Tree, including coordination and distribution.
• Assists with various department projects as needed and performs all other duties as assigned.

• 2-4 years working in a Human Resources role
• Working knowledge of HRIS, preferable UKG Pro
• Proficiency in Microsoft Word, Excel, Outlook and PowerPoint
• Strong attention to detail
• Working knowledge of federal and state employment laws and regulations
• High degree of confidentiality
• Written and Verbal fluency in Spanish strongly preferred 

• While performing the duties of this job, the employee is regularly required to speak or understand instructions.
• The employee frequently is required to sit, stand, walk, bend, reach with hands and arms, climb and balance.
• A significant amount of manual dexterity is required.
• The employee must be able to lift and/or move equipment weighing up to 25 pounds.
• Specific vision abilities required by this job include ability to adjust focus. 

• Health Benefits – Medical, Dental, Vision, Disability & Life insurance 
• 401k with employer match 
• Generous time off including vacation, holidays, and paid health time 
• Paid volunteer time  
• Learning & Development opportunities 
• Modern Health virtual mental health & coaching visits 
• Wine discounts!