Accounts Payable Coordinator

Accounting Hollywood, California


Position at j2 Cloud Services

We are looking for an Accounts Payable Coordinator to join our Hollywood office. This Accounts Payable Coordinator will primarily be responsible for supporting multiple business units under our Business Cloud Services Division.

Responsibilities Include:

Research and post invoices in Oracle daily.
Work with AP Supervisor to make sure aged accounts are paid.
Answer payment inquiries from internal and external customers.
Research possible new vendor before requesting a new vendor set-up.
Expedite processing of past due invoices and communicate with vendors timeframe of payment.
Obtain approvals of invoices before releasing for payment.
Application of Direct Debits payments in Oracle before month-end.
Weekly review of “On Hold” report to ensure timely processing of invoices.
Open, sort and distribute incoming mail
Provide support and assist in the reconciliation of large volume vendors; verifying vendor statements and related transactions
Identify errors and discrepancies with ERP invoice imports providing resolution
Maintain a procedure manual of accounts payable tasks as a guide for backup assistance when assistance becomes necessary.
Maintain and update vendor database
Provide audit support for expense reports as required
Assist with routing paperwork for approval
Review and verify Purchase Requisitions for completeness
Maintain logs containing the historical records of on and off-site storage
Other projects as assigned.

Requirements & Experience:

1+ years work experience in Accounts Payable field
1+ years proven work experience as an Administrative Assistant or related field
Demonstrate effectiveness as a team member while displaying initiative
Have an eye for detail while maintaining accuracy
Strong written and verbal communication skills.
Must be an effective communicator while exercising good judgment and a professional demeanor when interacting with management, internal customer and vendors.
Ability to work well under pressure, prioritize multiple tasks and consistently produce high-quality accurate work.
Attention to detail
Must have a team player attitude
Strong customer service orientation
Ability to handle confidential or sensitive information in a discreet, professional manner
Experience with MS Excel, Word, and Outlook
Experience in Oracle Purchasing and Payables desired