Facilities Manager

Facilities Austin, Texas


Position at Spiceworks

Who you are:

The Office Manager will serve as a liaison to all members of our Austin North Campus office, which will encompass Ziff Media Group and Spiceworks Ziff Davis brands. This role  will oversee the day-to-day operations of the office environment ensuring the office runs efficiently and that our teams have what they need to be successful. As we transition our teams back to the office, the office manager will be instrumental to ensure that the physical environment is safe and the employee in office experience is welcoming.

Office Operations & Offerings

  • Manage and maintain a safe office environment. Partner with the other members of the global facilities team for health, sustainability, and safety audits, repairs and maintenance requests, and office cleaning needs and requests.
  • Oversee general office communications and announcements
  • Work cross functionally with internal teams on office expansions, moves, and improvement initiatives.
  • Ensure that office seating is always up to date. Partner with site leadership to plan and execute team seating changes.
  • Assist Senior Facilities Manager as needed with special projects.
  • Receipt and distribution of mail and packages
  • Manage office access for our teams and visitors
  • Partner with the people team during Onboarding of New Hires
  • Oversight over remote offices that are being sublet

Event Planning

  • Plan and execute company sponsored in-office and remote events, as well as occasional off-site events.
  • Communicate upcoming events to employees in the office.

Budget Ownership

  • Manage, update, and forecast monthly and yearly office budget.
  • Oversee all of the office supply ordering and ergonomic supply requests.
  • Work closely with catering and snacking vendors on orders and spend.
  • Create requisitions and track purchase orders (PO) via Concur.
  • Approve invoices and purchase orders in a timely manner.

Vendor Management

  • Create and foster good working relationships with office vendors.
  • Maintain good working relationships with local stakeholders and work cross functionally with internal teams and external vendors.

What does it take to do this job?

  • 3+ years managing a busy office
  • Superb communication skills
  • Proficient knowledge in Google Drive Tools and Microsoft Office
  • Ability to multitask and prioritize 
  • Maintain a calm and confident demeanor
  • Adhere to strict confidentiality standards
  • Competent at researching and presenting information to upper management

***In terms of logistics, all interviews will take place over phone or video due to the ongoing coronavirus pandemic***