Office Manager - Ziff Davis

Office Administration New York, New York


Description

Position at Ziff Davis

The Office Manager will serve as a liaison to all members of the New York office and its guests and ensure the work environment is in proper order, maintained and secure at all times. 

Duties and Responsibilities

  • Organization ambassador to all teams and visitors 
  • Oversight of front reception area including initial greeting of employees and guests along with visitor registration and host notification upon visitor arrival
  • Receipt and distribution of mail/ packages
  • Meeting and event coordination and set up including managing catering ordering, delivery and set up
  • Implementation and management of local office procedures/administrative systems
  • Communication to local office personnel regarding matters related to office
  • Data entry of office supply orders, work orders and other documents, as requested
  • Purchasing and management of office supplies and consumables to ensure consistent inventory while adhering to budget
  • Creation & distribution of access cards and name tags for new hires
  • Management of desk moves & office floor plan
  • Assist HR with Onboarding of New Hires
  • Liaise with HR, Accounting, IT, Legal and divisional leadership and building management 
  • Assisting with creation and submission of expense reports and other executive assistant duties
  • Other duties as assigned

Qualifications

  • 3+ years managing a busy office
  • Superb communication skills
  • Proficient knowledge in Google Drive Tools and Microsoft Office
  • Ability to multitask and prioritize
  • Maintain a calm and confident demeanor
  • Adhere to strict confidentiality standards
  • Competent at researching and presenting information to upper management
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