Stock Plan Administrator

Legal Hollywood, California


Position at j2 Global

j2 Global is seeking a Stock Plan Administrator to join its legal team.  This Stock Plan Administrator would primarily be responsible for the administration, management and compliance of our global equity compensation program.  

Job Duties:

  • Maintain Equity Edge database and ensure accurate record keeping of equity data.
  • Process all equity award and option activity, including new grants, vests, terminations, cancellations and option exercises.
  • Administer the Employee Stock Purchase Plan (ESPP).
  • Work closely with the company’s transfer agent, outside broker service providers, and internal legal, payroll, tax and other teams, as necessary.
  • Ensure accurate U.S. and international reporting of equity activity.
  • Maintain trading blackout periods, pre-clearance and enforcement of insider trading policy restrictions.
  • Act as point of contact for employee questions and training on equity.
  • Lead efforts to automate and enhance existing processes to enable efficient, accurate and timely processing of equity award data.
  • Provide support for stock-related sections of 10Qs, 10Ks and Proxy Statements, and Section 16 Forms 3, 4 and 5.
  • Support month-end and annual accounting processes and reconciliations.
  • Perform other duties and ad hoc projects and reporting as requested.

Job Requirements and Experience:
  • Experience with stock options, RSA/RSUs, PSA/PSUs, and ESPP plans.
  • Experience with U.S. and international equity taxation.
  • Experience with equity component of quarter and year-end audit processes.
  • Knowledge of regulatory aspects of equity administration, an understanding of stock administration marketplace trends, and knowledge of industry best practices.
  • Demonstrated expertise with global equity programs at a public company, and experience working with Equity Edge and other major third-party equity software systems and brokerage firms.
  • Excellent communication skills with the ability to convey knowledge clearly and effectively.
  • Excellent and practical judgment with strong analytical and problem-solving skills.
  • Excellent interpersonal skills and the ability to work effectively with employees at all levels.
  • High energy level and ability to handle multiple projects simultaneously.
  • Strong organizational skills and attention to detail.
  • Ability to work in fast-paced, high-pressure and rapidly changing environments.