Contracts Administrator

Finance Austin, Texas Chicago, Illinois Clearwater, Florida Fort Lauderdale, Florida Remote - United States Phoenix, Arizona Memphis, Tennessee Las Vegas, Nevada San Antonio, Texas


Position at Spiceworks

Contracts Administrator


Who we are: Spiceworks Ziff Davis (SWZD) is the trusted global marketplace for connecting technology buyers and sellers across all marketing channels. We provide the valued information IT and business decision makers need to research, buy, and manage technology while delivering the intelligence and insights technology brands need to create and sell better products and services. By combining the breadth and depth of the Spiceworks Community with expert content, trusted 1st party data, and proven lead generation capabilities, SWZD is uniquely positioned to help technology buyers and sellers to grow their businesses.

Who you are: Got out-of-this-world organizational skills? Itching to sink your teeth into helping a one-of-a-kind company? Look no further! Spiceworks Ziff Davis is on the hunt for a Contracts Administrator to be a gatekeeper for our ever-growing mountain of revenue generating contracts and to assist with our procurement needs. You must be self-motivated, self-reliant, and confident; and have a good sense of humor and the ability to adapt to a dynamic and exciting environment. If you’re a pro at flexing your assertive wings, know how to stand up for your ideas (in a tough but fair way that others respect), and you work well on a team – it’s time to apply!

What you’ll do:  As a SWZD Contracts Administrator, you will support our global team by responding to inquiries related to contracting and play an important role in helping SWZD continue to maintain its business. You’ll be at ease working across multiple global departments and personalities from sales, client success, operations, and finance . You’ll also be a natural at asserting corporate contract requirements, collaborative teamwork, and let’s not forget that you’ll have a blast every step of the way!

Your day-to-day (as a top notch Contracts Administrator, you’ll):

  • Draft, revise and negotiate commercial contracts including insertion orders, master services agreements, statements of work and purchase orders and provide guidance and assistance, as necessary, including T&Cs and economics
  • Work closely with our leadership  in improving contracting tools and managing the contract lifecycle
  • Will be required to leverage your understanding of contracts to identify key terms and help SWZD build out and maintain our contract repository
  • Draft, revise, and negotiate various non-commercial agreements as requested, including T&Cs and economics
  • Review contractual documents to ensure adherence to company policies, including Sarbanes Oxley and revenue recognition and general advertising industry terms.
  • Assist in procurement needs, including but not limited to renewal follow-up and new requests
  • Review, maintain and manage contract templates in SalesForce and our contract management system
  • Execute contractual documents as negotiated on behalf of SWZD and related entities
  • Manage internal communications, facilitate escalations and approvals, address queries with our customers & internal stakeholders.
  • Participate in special projects within the contracts department as assigned, including efforts to develop, implement and enhance processes and policies that improve commercial close velocity, efficiency, automation and standardization.

Qualifications: What does it take to do this job?

  •    Bachelor's degree or equivalent work experience
  •    2-3 years of contracts experience for commercial or sourcing (or both!)
  • Strong verbal aptitude (you love contracts!)
  • Strong sense of accountability and urgency
  • Fine attention to detail, you crave order and organization
  • Strong collaborative skills and enjoy working with other teams while protecting SWZD from unnecessary risk exposure
  • Independent person who’s able to spot red flags and deal with them efficiently and professionally
  • Good leadership skills, with the highest degree of personal and professional integrity and ethics.
  • Previous experience working with a finance or legal group or public company issues a plus
  • Previous experience working with SalesForce, GSuite, Conga, and Docusign also a plus
  • Advertising industry experience a plus
Spiceworks Ziff Davis is a safe, inclusive place for people of all backgrounds and walks of life. We strongly encourage you to apply if you are from a marginalized or underrepresented group, particularly in the technology industry. Some candidates may see a long list of job requirements and feel discouraged because they don't match every single bullet point -- we ask: please apply anyway. We're flexible on location wherever possible - we are a Work From Anywhere company. We don't believe in a "perfect" candidate and we embrace our "Evolve and Adapt Quickly" core value, so if you believe that this is a role that you'll be excited to work in every day, want to be a part of a culture like ours, and will be relentless about Pushing Boundaries to succeed, please apply.