Billing Specialist

Finance Santry, Dublin


Position at j2 Cloud Services


We are seeking a full time permanent Billings Specialist to join our European team. The position reports into the Accounts Receivable Manager for J2 Global Ireland based in Santry, Dublin 17

The Billing Specialist is responsible for the timely issuance of invoices and plays an important role in the cash flow and revenues of the business. You will be responsible for the monthly invoicing for a number of entities based in Europe.

Duties & Responsibilities

  • Validate new contracts, renewals and add on orders to ensure all contracts are processed timely and accurately.
  • Processing renewals – working with sales and legal departments to process documentation for renewal of customers
  • Preparing, issuing and processing invoices.
  • Checking client contracts/sales orders for invoicing details
  • Respond to billing questions both internal and external requests
  • Credit note management in line with company policy
  • Collaboration with services/sales departments to obtain/validate information
  • Manage and follow up on all processing issues 
  • Assist with ad hoc finance projects as required. 
  • Verify discrepancies by clients, and resolve their billing issues
  • Support audit requirements as necessary
  • Ad-hoc reports and duties as required

    Additional Responsibilities:
    Support audit requirements as necessary

    Experience and Qualifications
  • 3+ years’ broad experience within accounting/billing environment, preferably for a software company or in a subscription billing environment.
  • Proficient in Microsoft Office with experience in using Excel (e.g., VLOOKUP, Pivot tables, etc.)
  • Degree qualification and secondary language preferred but not essential to the job.
  • Previous experience in Oracle / Oracle Fusion preferred but not essential.
  • Multinational experience preferable

Key Requirements:

  • Strong attention to detail and communication skills.
  • Strong analytical skills
  • Logical thought process and problem solving ability
  • Good attention to detail & organisation skills
  • Ability to work under pressure and to deadlines
  • Proven ability to manage accounting figures calculate post and financial records
  • Familiarity with finance and accounting operations
  • Interest and aptitude to work with high volume of data processing
  • Ability to work on your own initiative as well as part of a team
  • Able to discern alternatives and make objective recommendations understand how to effectively work with other business groups and senior management to accomplish goals
  • Fluency in English is required, a second European language would be also beneficial.

About j2 Cloud Services:

Founded in 1995, j2 Cloud Services (NASDAQ:JCOM) is an award winning, leading provider of Internet services through its two divisions: Business Cloud Services and Digital Media.

The Business Cloud Services Division offers Internet fax, virtual phone, hosted email, email marketing, online backup, unified communications and CRM solutions. It markets its services principally under the brand names eFax®, eVoice®, FuseMail®, Campaigner®, KeepItSafe® and operates a messaging network spanning 49 countries on six continents. 

The Digital Media Division, created with j2 Cloud Services’ November 2012 acquisition of Ziff Davis, Inc. Ziff Davis, Inc. is the leading digital media company specializing in the technology, gaming and men's lifestyle categories, reaching over 117 million unique visitors per month. Ziff Davis sites include,,,,,, and Ziff Davis also operates NetShelter, the largest community of technology publishers dedicated to consumer electronics, computing and mobile communications. Ziff Davis B2B is a leading provider of online research to enterprise buyers and high-quality leads to IT vendors.

 For more information about j2, please visit

Our Company:

 Fast-paced and dynamic, j2 Cloud Services is not your typical 9-to-5 work environment. Operating from numerous international offices – including Hollywood, Ottawa, Dublin, and our emerging market in Tokyo – and supporting a plethora of time zones, j2 Cloud Services™ truly lives up to its name.

The executive staff has an open door policy, inviting each member of the company – from directors and managers to entry-level positions and interns – to partake in casual conversation.  Employees are not just colleagues – they’re business partners, fostering an efficient and effective environment. The inviting and energetic environment creates a world where differing opinions matter and collaboration leads to success.  From a small start-up in 1995 to an award-winning company recommended by Forbes, j2 Cloud Services has grown by establishing an amazing company culture – one that will continue to foster ingenuity and invention.