Procurement Specialist I

Administrative Remote - Mexico Guadalajara, Jalisco


Description

Position at J2 Cloud Services

The Procurement team for J2's Consensus business unit is seeking a Purchasing Specialist who will be an outstanding addition to our team. The right person for this role will be a dedicated, detail-oriented, and self-directed multi-tasker, who thinks creatively, and learns quickly in a fast-paced environment. As a Purchasing Specialist, you will interact with many individuals across the organization, so the ability to collaborate well and communicate effectively with all levels of management is imperative. We embrace a culture of being One Team and we are looking for someone who embodies that same attitude. 

WHAT YOU’LL DO

  • Facilitate the Procure-to-Pay Process, including, but not limited to: Reviewing order requests received via JIRA, reviewing requisitions ensuring coding is correct and valid justification is provided, issuing purchase orders, facilitating the approval process, and ensuring receipts or approvals are submitted in a timely manner to allow for invoice payment
  • Monitor completion of goods/services and ensure receipts are posted or approvals provided in an accurate and timely manner, following up with key business contacts as necessary
  • Act as liaison between J2 and suppliers in matters related to the Procure-to-Pay process
  • Work closely with Accounts Payable to ensure proper and timely processing of Purchase Order and Non-Purchase Order Invoices
  • Assist other Procurement team members with purchase orders 
  • Educate and train internal customers about the procurement process, technology, and compliance requirements
  • Partner with the Business and team members to constantly strive for increased efficiencies and process improvements
  • Assist in system testing for new ORACLE Fusion implementations
  • Ad hoc projects and research assignments

DAY-TO-DAY

  • Review new requests that have come into the queue
  • Assist in assigning tickets based on region
  • Review open existing tickets and provide an update in the ticketing system
  • Follow up on existing internal approvals requests (approx. 1-2 hrs daily) 
  • Ensure proper coding is in the summary of all tickets
  • Request RFQs from suppliers 
  • Consolidate individual requests into bulk orders 
  • Submit PR Forms for approvals via AdobeSign
  • Check for deliveries
  • Scan shipping slips into JIRA
  • Other duties as assigned
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