Accounts Payable Coordinator

Accounting Los Angeles, California


Description

Position at J2 Cloud Services

We are looking for an Accounts Payable Coordinator to join our team in our Downtown Los Angeles office. This Accounts Payable Coordinator will primarily be responsible for supporting multiple business units under our Business Cloud Services Division.

Responsibilities Include:

  • Research and post invoices in Oracle daily.
  • Work with AP Supervisor to make sure aged accounts are paid.
  • Answer payment inquiries from internal and external customers.
  • Research possible new vendor before requesting a new vendor set-up.
  • Expedite processing of past due invoices and communicate with vendors timeframe of payment.
  • Obtain approvals of invoices before releasing for payment.
  • Application of Direct Debits payments in Oracle before month-end.
  • Weekly review of “On Hold” report to ensure timely processing of invoices.
  • Open, sort and distribute incoming mail
  • Provide support and assist in the reconciliation of large volume vendors; verifying vendor statements and related transactions
  • Identify errors and discrepancies with ERP invoice imports providing resolution
  • Maintain a procedure manual of accounts payable tasks as a guide for backup assistance when assistance becomes necessary.
  • Maintain and update vendor database
  • Provide audit support for expense reports as required
  • Assist with routing paperwork for approval
  • Review and verify Purchase Requisitions for completeness
  • Maintain logs containing the historical records of on and off-site storage
  • Other projects as assigned.

Requirements & Experience:

  • 3+ years work experience in Accounts Payable field or 3+ years proven work experience as an Administrative Assistant or related field
  • Demonstrate effectiveness as a team member while displaying initiative
  • Have an eye for detail while maintaining accuracy
  • Strong written and verbal communication skills.
  • Must be an effective communicator while exercising good judgment and a professional demeanor when interacting with management, internal customer and vendors.
  • Ability to work well under pressure, prioritize multiple tasks and consistently produce high-quality accurate work.
  • Attention to detail
  • Must have a team player attitude
  • Strong customer service orientation
  • Ability to handle confidential or sensitive information in a discreet, professional manner
  • Experience with MS Excel, Work and Outlook
  • Experience in Oracle Purchasing and Payables desired
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