School Administrator
Description
Asia Pacific Schools is one of the most renowned schools in the Klang Valley, serving about 1,800children across the International Curriculum and Malaysian National Curriculum. Our approach to children’s education and growth encompasses academic rigor, pastoral care, and genuine relationships, with appropriate tools and technology seamlessly binding it all together. In doing so, we are developing well-rounded, confident individuals who are ready for the challenges of the world.
Asia Pacific Schools (APS) is extremely pleased to be part of International Schools Partnership (ISP), a dynamic network of 60+ schools in 16 different countries committed to an organisational learning culture of ‘getting better’.
The Asia Pacific Schools promotes equality and is an equal opportunity employer that prohibits discrimination and harassment of any kind. We are committed to diversity and inclusion, as well as providing employees with a work environment that is free of discrimination and harassment.
Key benefits:
• A culture of engagement and trust, where staff contributions are recognized and valued
• A passionate and motivated team of professionals who put children at the heart of decision-making
• An embedded whole campus commitment to professional development and a commitment to serving others
• A peer network of like-minded teaching colleagues and support from non-academic staff
• Access to expertise, best practices sharing and learning opportunities across countries and cultures
• A commitment to employee well-being
• A passionate and motivated team of professionals who put children at the heart of decision-making
• An embedded whole campus commitment to professional development and a commitment to serving others
• A peer network of like-minded teaching colleagues and support from non-academic staff
• Access to expertise, best practices sharing and learning opportunities across countries and cultures
• A commitment to employee well-being
We offer:
•Competitive salary
•Pension fund contribution to an Employee Provident Fund
•Fee discount for children of employees
•Outpatient and inpatient medical benefits
•Training opportunities
•Paid leaves (e.g., medical, hospitalization, paternity, compassionate, marriage, etc.)
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ASIA PACIFIC INTERNATIONAL SCHOOL
•Competitive salary
•Pension fund contribution to an Employee Provident Fund
•Fee discount for children of employees
•Outpatient and inpatient medical benefits
•Training opportunities
•Paid leaves (e.g., medical, hospitalization, paternity, compassionate, marriage, etc.)
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ASIA PACIFIC INTERNATIONAL SCHOOL
We are seeking to hire a School Administrator with experience in an international school for commencement November 2024. Reporting to: Head of Parent Services
Purpose of Role
The APS School Administrator is responsible for ensuring the efficient and effective operation of school administrative functions, supporting the academic and operational needs of the school. This role involves managing day-to-day administrative tasks, facilitating communication between staff, parents, and students, providing essential support to the school leadership team. The Administrator plays a key role in maintaining a well-organised, welcoming, and productive school environment, contributing to the overall success and smooth running of the school.
ISP Principles
Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.
Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.
Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.
Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.
Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.
Key Responsibilities
- To provide comprehensive administrative support to the school.
- To arrive punctually, be prepared for each school day and maintain regular attendance.
- To receive visitors to the school and to communicate with courtesy, tact, diplomacy and clarity to all staff, students, parents, carers, visitors, outside agencies and the wider community, including answering general telephone and face-to-face enquiries for the International School.
- To assist with student and welfare duties, including liaising with parents and staff, etc.
- To maintain and update all administrative and information systems and processes as required, including retrieving and collating information to ensure delivery of a high-level administrative service.
- To produce lists, information and data as requested, for example, students’ data, and build, maintain and collate student reports.
- To maintain records of stationery supplies and stock, cataloguing and distributing and ordering of stock and equipment as required.
- To arrange assessment sessions / appointments for the Admissions team.
- To assist students and others with routine problems and to refer non-routine items to a supervisor.
- To work cooperatively as part of a team.
- To build ana maintain for as long as necessary an inclusive relationship between the school and families.
- Use initiative in time management to organise workload to meet deadlines.
- To consistently exhibit high standards of professional conduct as per school values at all times.
- To support the school’s attendance policy alongside the Pastoral Lead in monitoring and intervening where appropriate.
- Collaborate with Parent Services on retention efforts and ensure that all relevant documentation is prepared in a timely manner.
- To assist with administrative tasks assigned as and when reasonably required by the SLT.
- Other responsibilities as assigned at the discretion of the Principal and Head of Schools and/or Head of Parent Services.
Skills, Qualifications and Experience
- Minimum 3 years’ experience of administrative work and working with parents/ students in an educational environment.
- Proficient in English Language and Bahasa Malaysia – written and oral.
- Knowledge of any local dialects would be an advantage.
- Work evening/weekends when required.
- Understanding international schools for both local and expatriate students is useful.
- Strong analytical skills with the ability to work independently as well as in a team.
- Proficient in using Microsoft Office – Word, Excel, Sway.
- Attain proficiency in ISAMS and related technology that the job requires.
- Other responsibilities as assigned as per the discretion of the Principal and Head of Schools.
- Complies with work hours set forth in the contract.
- Assists in general duties required of the team to run a successful school.
- Possess excellent organization, interpersonal and communication skills.
- Be flexible, reliable, and well-organized.
- Able to multitask and handle competing priorities.
- Have excellent time management skills.
- Have a proactive approach to work; have personal integrity.
- Ability to communicate succinctly and effectively both orally and in writing.
- Be an effective problem solver and a flexible team player.
- Demonstrate discretion and tact.
ISP Leadership Competencies
You consistently demonstrate and role-model the ISP Leadership Competencies in all that you do.
- Collaboration. Takes an active part in leading their school or region; is cooperative and a genuine team player, developing positive, supportive relationships with colleagues to solve problems and maximise opportunities.
- Learning & Getting Better. Continually demonstrates personal commitment and passion for learning and getting better using evidence and feedback, supporting others in their continual learning, development and growth.
- Innovation Leadership. Is good at creating an environment where ideas for learning initiatives and services are generated and is able to motivate and inspire others through the process of creation through to completion.
- Outcome driven. Can be counted on to find solutions. Is consistently looking to exceed goals and is focused on KPIs.
- Resilience. Can deal with setbacks and challenges calmly and effectively.
- Community Focus. Is committed to meeting and exceeding the needs and expectations of our students and their families.
- Integrity & Ethical Management. Has the ability to work ethically and with integrity; helps others feel valued; upholds and models the ISP Vision, Purpose and Principles.
- Leading & Inspiring Others. Supports, encourages and inspires students, colleagues and teams so that they give their best.
- Understanding People. Is a very good judge of talent, can objectively articulate the strengths and motivations of people inside or outside the organisation.
- Influencing & Communication. Consistently informs, influences and inspires students, parents and colleagues through timely and effective communication.
- Agile. Responds and adapts to changing circumstances; manages and solves problems by providing solutions in a climate of ambiguity.
- Strategic, Commercial & Financial Awareness. Has the ability to apply understanding of the business and industry to improve effectiveness and profitability.
- Planning & Decision Making. Makes decisions on the best course of action and then plans, organises, prioritises and balances resources to achieve the desired outcome.
- Diversity & Equity. Has the sensitivity, awareness and skill to understand values, behaviours, attitudes and practices across cultures that supports all children and adults to learn and work effectively.
ISP Commitment to Safeguarding Principles
ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
All post holders are subject to appropriate vetting procedures, including an online due diligence search, references and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.
ISP Commitment to Diversity, Equity, Inclusion, and Belonging
ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.
How to apply
Interested candidates are invited to send in a letter of application including the reasons for applying together with a comprehensive CV, a recent passport-size photograph and contact details of two referees (one of which must be from your current employer) to email [email protected]
Early application is encouraged as we reserve the right to appoint as soon as a suitable candidate has been identified.
Interested candidates are invited to send in a letter of application including the reasons for applying together with a comprehensive CV, a recent passport-size photograph and contact details of two referees (one of which must be from your current employer) to email [email protected]
Early application is encouraged as we reserve the right to appoint as soon as a suitable candidate has been identified.