Procurement Manager
Description
ISP Procurement Manager Role Profile
Purpose of Role
The Head of Procurement is responsible for developing and executing a centralized procurement strategy to optimize procurement processes, achieve cost savings, and ensure operational efficiency across all regional schools. This role involves overseeing procurement activities, negotiating contracts, and ensuring compliance with policies and regulations.
ISP Principles
Begin with our children and students. Our children and students are at the heart of what we do. Simply, their success is our success. Wellbeing and safety are both essential for learners and learning. Therefore, we are consistent in identifying potential safeguarding and Health & Safety issues and acting and following up on all concerns appropriately.
Treat everyone with care and respect. We look after one another, embrace similarities and differences and promote the well-being of self and others.
Operate effectively. We focus relentlessly on the things that are most important and will make the most difference. We apply school policies and procedures and embody the shared ideas of our community.
Are financially responsible. We make financial choices carefully based on the needs of the children, students and our schools.
Learn continuously. Getting better is what drives us. We positively engage with personal and professional development and school improvement.
ISP Procurement Manager Key Responsibilities
- Centralized Procurement Strategy: Develop and implement a centralized procurement strategy to enhance cost-effectiveness, compliance, and operational efficiency across all schools.
- Vendor Selection and Onboarding: Lead the identification, evaluation, and selection of vendors to support centralized procurement needs. Onboard new suppliers to enrich tenders and ensure the best value for money. Organize and coordinate vendor visits to schools when necessary.
- Procurement Calendar: Create and manage a procurement calendar for both centralized and local procurement activities.
- Item Catalogue Management: Develop and maintain an item catalogue based on current and future requirements.
- Market Research: Conduct ongoing market research to identify new suppliers, assess product quality, and evaluate pricing and delivery terms.
- Contract Management: Track and renew various contracts and Annual Maintenance Contracts (AMCs). Ensure timely action and compliance with procurement activities.
Vendor Management:
- Vendor Base Development: Establish and strengthen a vendor base for local purchases.
- Vendor Relationship Management: Manage vendor relationships and conduct regular performance evaluations to ensure adherence to quality, delivery, and service standards.
- Cost Savings and Performance Metrics: Identify opportunities for cost savings, implement improvement initiatives, and track and report on key procurement performance metrics.
Budget Compliance:
- Purchase Order Control: Ensure all purchase orders are aligned with the allocated budget and maintain control over procurement expenditures.
- DOA Compliance: - Procurement Process Adherence: Ensure that procurement processes at both the school and regional office levels comply with policy and regulatory requirements, maintaining zero gaps in compliance.
Reporting and Analysis:
- Reporting: Prepare and present reports on procurement activities, including cost savings achieved and vendor performance.
- SCAN Market Implementation: Oversee the implementation, training, and monitoring of the SCAN market system.
- Stakeholder Collaboration: Foster strong collaborative relationships with internal stakeholders, including school administrators and regional managers, to align procurement activities with organizational goals and requirements. Facilitate cross-functional communication to ensure the procurement strategy supports overall operational objectives.
- Integrity & Ethical Management. Has the ability to work ethically and with integrity; helps others feel valued; upholds and models the ISP Vision, Purpose and Principles.
Skills, Qualifications and Experience
Education: Bachelor’s degree in business administration, Supply Chain Management, or a related field.
Experience: Over 15 years of proven experience in procurement management, preferably within a group of schools or a multi-site environment.
Skills:
- Demonstrated expertise in negotiating contracts, managing vendor relationships, and optimizing procurement processes.
- Strong analytical and problem-solving skills, with the ability to make data-driven decisions and adapt to changing market conditions.
- Excellent communication and interpersonal skills to collaborate effectively with internal stakeholders and external suppliers.
ISP Leadership Competencies
You consistently demonstrate and role-model the ISP Leadership Competencies in all that you do.
- Collaboration. Takes an active part in leading their school or region; is cooperative and a genuine team player, developing positive, supportive relationships with colleagues to solve problems and maximise opportunities.
- Learning & Getting Better. Continually demonstrates personal commitment and passion for learning and getting better using evidence and feedback; supporting others in their continual learning, development and growth.
- Innovation Leadership. Is good at creating an environment where ideas for learning initiatives and services are generated and is able to motivate and inspire others through the process of creation through to completion.
- Outcome driven. Can be counted on to find solutions. Is consistently looking to exceed goals and is focused on KPIs.
- Resilience. Can deal with setbacks and challenges calmly and effectively.
- Community Focus. Is committed to meeting and exceeding the needs and expectations of our students and their families.
- Integrity & Ethical Management. Has the ability to work ethically and with integrity; helps others feel valued; upholds and models the ISP Vision, Purpose and Principles.
ISP Commitment to Safeguarding Principles
ISP is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment. All post holders are subject to appropriate vetting procedures and satisfactory Criminal Background Checks or equivalent covering the previous 10 years’ employment history.
ISP Commitment to Diversity, Inclusion and Belonging
ISP is committed to strengthening our inclusive culture by identifying, hiring, developing, and retaining high-performing teammates regardless of gender, ethnicity, sexual orientation and gender expression, age, disability status, neurodivergence, socio-economic background or other demographic characteristics. Candidates who share our vision and principles and are interested in contributing to the success of ISP through this role are strongly encouraged to apply.