International Schools Partnership Careers

Description

• Organise flights and accommodation for team members in line with the School Learning Review schedule and related planning documents as led by the Lead Reviewer.
• Ensure travel arrangements comply with ISP travel and expenses policies and budgets.
• Prepare detailed travel itineraries and provide all necessary travel documents (including details of entry requirements, visas where appropriate etc)
• Coordinate transportation arrangements as needed (e.g., car rentals, airport transfers).
• Resolve unexpected changes in travel plans including rebooking and flight cancellations. 

• Oversee delegated budgets to ensure that spending remains within agreed limits within and across reviews, and report annually on cost effectiveness of reviews.
• Handle and process expense claims for the School Learning Review Team.
• Verify receipts and ensure all claims are submitted in accordance with ISP Schools’ expense policies.
• Maintain accurate records of all expense claims and related documentation.
• Assist team members with any queries related to expense claims and provide guidance on policy compliance.

• Use LIP scores to evidence the impact of learning reviews by evaluating progress for reviewed schools in comparison with other schools.
• Creating reports on other KPIs including analysis of agreed targets for schools.
• Analyse efficiencies of budget provision and report annually.

• Provide general administrative support to the School Learning Review Team.
• Set up and maintain review folders for each school, ensuring that key documents are included and revised in liaison with the Head of Learning Reviews.
• Assist with the preparation and distribution of meeting agendas and minutes.
• Maintain and update team calendars, ensuring all key dates and deadlines are communicated effectively using Monday.com.
• Organise data into key documents in preparation for each review (including historical judgments from centralised insights platform ) and upload resulting judgement data into the centralised insights after each review. 
• Maintain a centralised record of reviews and resulting reports, documents and data.
• Maintain a central list of active review team members together with key contact and training information.  
• Proofread final reports and correct before publishing. 
• Coordinate online training session communications including pre webinar tasks.  

• Act as the primary point of contact for travel and expense-related inquiries from the School Learning Review Team.
• Liaise with regional coordinators and external vendors (e.g., travel agencies, hotels) to secure favourable rates and ensure high-quality service.
• Coordinate with other administrative staff and departments to ensure seamless operations and support.

• High school diploma or equivalent; additional qualification in administration or a related field is a plus.
• Proven experience as an administrative assistant, office assistant, or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organisational and time management skills.
• Excellent attention to detail and problem-solving abilities.
• Effective communication skills in English, both written and verbal.
• Ability to handle sensitive information with discretion.

• Experience in booking travel and managing expense claims. 
• Familiarity with expense management software and travel booking systems.
• Understanding of school administration and educational environments.
• Ability to communicate at B2 level in Spanish. 

• Proactive and able to work independently with minimal supervision.
• Flexible and adaptable to changing priorities and demands.
• Customer-focused with a positive attitude and strong interpersonal skills.
• Team player with the ability to build strong working relationships.

• This is a part-time position (0.6 FTE) based in the europe region, with occasional travel as required.
• Standard working hours are 9-5pm, with some flexibility needed for travel coordination outside regular hours.

• Collaboration. Takes an active part in leading their school or region; is cooperative and a genuine team player, developing positive, supportive relationships with colleagues to solve problems and maximise opportunities.

• Learning & Getting Better. Continually demonstrates personal commitment and passion for learning and getting better using evidence and feedback; supporting others in their continual learning, development and growth.

• Innovation Leadership. Is good at creating an environment where ideas for learning initiatives and services are generated and is able to motivate and inspire others through the process of creation through to completion.

• Outcome driven. Can be counted on to find solutions. Is consistently looking to exceed goals and is focused on KPIs.

• Resilience. Can deal with setbacks and challenges calmly and effectively.

• Community Focus. Is committed to meeting and exceeding the needs and expectations of our students and their families.

• Integrity & Ethical Management. Has the ability to work ethically and with integrity; helps others feel valued; upholds and models the ISP Vision, Purpose and Principles.

• Leading & Inspiring Others. Supports, encourages and inspires students, colleagues and teams so that they give their best.

• Understanding People. Is a very good judge of talent, can objectively articulate the strengths and motivations of people inside or outside the organisation.

• Influencing & Communication. Consistently informs, influences and inspires students, parents and colleagues through timely and effective communication.

• Agile. Responds and adapts to changing circumstances; manages and solves problems by providing solutions in a climate of ambiguity.

• Strategic, Commercial & Financial Awareness. Has the ability to apply understanding of the business and industry to improve effectiveness and profitability.

• Planning & Decision Making. Makes decisions on the best course of action and then plans, organises, prioritises and balances resources to achieve the desired outcome.

• Diversity & Equity. Has the sensitivity, awareness and skill to understand the values, behaviours, attitudes and practices across cultures that supports all children and adults to learn and work effectively.