Integrated Power Services Careers

IPS is seeking dedicated Office and Administrative staff to be the backbone of our innovative team. At IPS, we know that great ideas and groundbreaking projects rely on exceptional support behind the scenes. Your professional growth and development are our priority, so your opportunities here are unlimited. We care for our team members, offering a comprehensive benefits package, work-life balance, and job stability. If you thrive in a fast-paced environment where you will be recognized and appreciated, you would be a great fit at IPS.

Responsibilities & Expectations: 

The Administrative Assistant will provide varying support to the many departments and functions of our business. The ideal candidate is efficient, detail-oriented, and skilled in developing and maintaining workplace and customer relationships. This position reports to the Operations Manager.

•Provides administrative support to ensure efficient office operations.

•Maintains digital and physical filing systems.

•Answering phone calls and directing callers to appropriate personnel.

•Supports calendar appointments shared with them by senior staff.

•Assists clients and other visitors, welcoming them and guiding them to the appropriate location

•Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.

•Responds to emails and other digital queries and correspondence.

•Uses word processing and presentation software to draft and edit letters, reports, and other documents.

•Inputs and updates information in databases and spreadsheets.

•Prepares meeting agendas and takes meeting minutes, as needed.

•Coordinates logistics for meetings and company special events, including determining attendance, room setup, working with event vendors, and ordering catering.

•Operates and replenish consumables in office equipment, including printers and copiers.

•Works with maintenance staff and outside vendors to ensure office equipment is in good working order

•Assist our Accounting Department with timekeeping and administrative processes.

•Assist our HR Manager in the distribution, collection, and processing of documents relating to benefits, onboarding, leave requests, and HR policy.

•Assist our Planning Team in making travel arrangements, as needed.

•Assist our Purchasing & Maintenance Teams in managing inventory and ordering office supplies, as needed.

•As requested, researches and summarizes information for reports or presentations.

•Works closely with other administrative staff and supports other colleagues as needed.

•Ensures that deadlines are met and adapts to changing priorities.

•Presents a positive and professional image for the organization.

•Other related duties as assigned.

Qualifications and Competencies: 

• 2+ years administrative experience preferred.
• Associates degree in Business Administration preferred. High School Diploma or GED required.
• Proficient in the use of Office 365 Suite of products.
• Experience with taking filing systems paperless, a plus.
• Excellent written/typed and verbal communication skills required.
• Excellent organizational, prioritization, and time management skills.
• Experience in QuickBooks, ADP, and other softwares, a plus.
• Knowledge of administrative procedures.
• Thorough attention to detail
• Able to work independently and as a team.
• Strong problem-solving skills
• Prolonged periods of sitting at a desk and working on a computer required.
• May need to lift up to 15 pounds at a time.
• Driving to run errands may be required in this role.
• Must be willing to submit to the background and drug screening process.

You’ll thrive at IPS if you…

• Lead with integrity and prioritize safety. You demonstrate high standards and commit to a safe, ethical workplace.
• Value teamwork and accountability. You work well with others, take responsibility, serve others, and deliver on your commitments.
• Focus on the customer. You are dedicated to providing an unmatched customer experience and exceeding expectations.
• Have an entrepreneurial spirit. You’re proactive, innovative, and thrive in a fast-paced environment.
• Communicate effectively and with purpose. You keep everyone informed with clear, concise communication.
• Stay curious and love to learn. You continuously seek new knowledge and grow personally and professionally.

Who We Are:  

At Integrated Power Services (IPS), we're committed to empowering you to make a meaningful impact. As the industry's leading and fastest-growing service provider, IPS offers single-source electromechanical and power management solutions to enhance the reliability of critical infrastructure across North America and the United Kingdom. We serve over 30,000 essential customer locations, from renewable energy pioneers to hospitals, manufacturers, and municipalities, helping them avoid costly downtime and ensure mission-critical operations.

When you join IPS, you're joining a team that's revolutionizing equipment and process reliability across diverse sectors, from power generation to petrochemicals, and beyond. You'll learn from industry experts, grow alongside a talented workforce, and be part of a company that is built on the Shared Values of Safety, Integrity, Teamwork, Accountability, Customer Focus, and Entrepreneurial Spirit.

Benefits:  

• Paid Time Off (PTO)
• 401k Employer Match
• Bonus Incentives 
• Tuition Reimbursement Program 
• Medical, Dental and Vision plans
• Employee Assistance Program (EAP) 
• And more!

 IPS is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, or veteran status.

Any offer of employment is contingent upon the successful completion of a background investigation. As a federal contractor, our company is committed to maintaining a safe and drug-free workplace. Candidates for this position are required to complete a pre-employment drug screen successfully. The drug screening process will include testing for substances that may impair one's ability to perform the job safely and effectively.

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