Invoicing & Renewals Specialist

Finance and Accounting Bangalore, India


Position at IP Infusion US Inc.

Job Title - Invoicing & Renewals Specialist
Job Overview:
We are seeking a highly motivated and detail-oriented Invoicing & Renewals Specialist to support our commercial invoicing, customer billing, and renewals processes. The ideal candidate is hardworking, organized, and communicative, with a strong commitment to accuracy and follow-through. The role involves extensive use of Excel, QuickBooks, ChatGPT, and SFDC, all of which are integral to our processes.
Reports To: Revenue Director
Key Responsibilities:
  • Prepare and issue commercial and customer invoices accurately and on time
  • Manage renewal tracking and generate quotes for use by the sales team
  • Maintain detailed, organized, and accurate records of all invoicing and renewal activity
  • Support the monthly and quarterly close process as needed
  • Work extensively with Excel, including use of macros, for data tracking, reconciliation, and reporting
  • Use QuickBooks to generate invoices and maintain up-to-date customer and product records
  • Use ChatGPT to assist with drafting internal and external communications, translating documents, and organizing, structuring, and summarizing data in support of overall responsibilities
  • Use SFDC (Salesforce) to access and manage account and contract data as part of the invoicing and renewals workflow
  • Communicate clearly and professionally with cross-functional stakeholders.

 

Qualifications:
  • Bachelor’s degree in Accounting, Finance, or a related field preferred
  • 1–2 years of relevant work experience preferred, but not required
  • Excellent written and verbal communication skills
  • Strong attention to detail and organizational skills
  • Ability to manage time effectively and meet deadlines in a fast-paced environment
  • Willingness to learn and take ownership of assigned responsibilities
  • Proficiency with Excel, including macros, formulas, filters, and pivot tables
  • Experience with QuickBooks (or willingness to learn quickly)
  • Experience using SFDC (Salesforce) preferred
  • Comfort using ChatGPT to assist with day-to-day tasks