Facilities Coordinator

Operations New Providence, New Jersey


Martindale-Avvo comprises some of the leading players in the online legal space, including brands that have been trusted for generations: Martindale-Hubbell®, Avvo® and Nolo®. We provide comprehensive legal marketing solutions including real-time lead generation, online legal profiles, live chat, and website and lead intake services. Our network of resources, including Martindale.com, Avvo.com, Lawyers.com, Nolo.com and other top-ranking destinations, attracts over 25 million consumers per month — making us the largest legal network online.

Facilities/Front Desk Coordinator

Our New Providence, NJ, office is looking for a Facilities Coordinator to help support the day-to-day facilities operations and office services, providing company wide support for our growing organization. Duties include ordering and stocking of office and break area supplies, general maintenance, issuance of access cards, photo identification badge and facilities maintenance. 

What You’ll Do in the Role: 

  • Manage day-to-day facilities activities including stocking kitchens, supply rooms and coordination of general maintenance, repairs, and housekeeping.
  • Works with visitors/vendors regarding signing-in/out, issuing visitor badges, and assigning appropriate access.
  • Responsible for the FedEx and USPS accounts. Sort and deliver company mail.
  • Follow established processes to ensure new hires have the appropriate equipment, furniture, and supplies on their first day of work. 
  • Work with HR Manager and vendors to find cost savings where applicable.
  • Issue and administer access cards, ID badges, keys (office, cabinet) in accordance with company policies.
  • Assist HR Manager in space planning, office relocation, and other areas as needed.
  • Assist in setting up meeting areas as required.
  • Assist and support leadership in organization-wide projects as needed.

What To Bring:

  • Business Associate degree, or two years business, vocational or technical training preferred.
  • Minimum two years’ experience in general office and administrative support including experience in facilities management and/or office services.
  • Strong organizational skills and ability to handle multiple priorities.
  • Excellent communication skills, both verbal and written.
  • Ability to maintain a professional demeanor and confidentiality.
  • Skilled in word processing and spreadsheets (preferably Google Workplace products).
  • This position requires the employee to handle tools, reach with hands and arms, to climb, stoop, kneel, crouch, or crawl, and to lift up to 20 pounds; ability to move up to 50 pounds

Benefits To Help You Balance Your Life

  • 3 weeks paid vacation, sick days and paid holidays 
  • Medical, dental, and vision for employees 
  • 401(k) plan with a company match 
  • Accessible and transparent leadership team 
  • Casual dress code 

We look forward to receiving your application!

Martindale is an Internet Brand Company

Headquartered in El Segundo, Calif., Internet Brands® is a fully integrated online media and software services organization focused on four high-value vertical categories: Health, Automotive, Legal, and Home/Travel. The company's award-winning consumer websites lead their categories and serve more than 250 million monthly visitors, while a full range of web presence offerings has established deep, long-term relationships with SMB and enterprise clients. Internet Brands' powerful, proprietary operating platform provides the flexibility and scalability to fuel the company's continued growth. Internet Brands is a portfolio company of KKR and Temasek. For more information, please visit www.internetbrands.com.

Internet Brands and its wholly-owned affiliates are an equal opportunity employer.