Proposals Coordinator
Description
About You
Are you interested in communications at the center of science, engineering, environmental economics, and climate resiliency? Do you want to help grow a company that shares your values for health and environmental protection? Do you enjoy building and fostering relationships that will help your company and individuals succeed? Is your attention to detail unmatched by your peers? If you enjoy asking questions, describing new ideas and technologies, taking ownership of work areas and products, and achieving new goals, then come join our team.
About Integral
Integral Consulting Inc. is a science and engineering firm delivering sound technical solutions to meet today's challenges in the health, environmental, and natural resource arenas. We are a values-driven collaborative team that is as passionate about company culture as we are about the work we do for our clients. Since our founding in 2002, we have operated with a demonstrated commitment to the well-being, diversity, and professional development of our staff and an equal commitment to strong partnerships with our clients and teaming partners. We are a company where people come to solve today’s toughest environmental challenges through innovative ideas, exceptional teamwork, and dedication to accuracy and technical quality.
About the Job
Under the direction of the Proposal Manager, the successful candidate will aid in developing and organizing proposals and materials that are accurate, concise, and demonstrate an understanding of the target audience’s needs. The successful candidate will support the development, maintenance, and oversight of proposals and creative assets for Integral’s service areas. The Proposal Coordinator will have a strong foundation in graphic design, data visualization, and the creation of visually compelling marketing materials, specifically within the Professional Services industry. The ideal candidate will possess the expertise to coordinate proposals from the initial Request for Proposal or Qualifications (RFP or RFQ) phase through to final submittal, integrating creative components to produce a visually attractive and coherent product. This role demands a keen eye for design and layout to elevate our firm's proposal submissions.
The successful candidate also we be adept at working collaboratively with other marketing team members and/or external contractors to add or edit graphic elements to elevate the quality of proposals and other business development materials, when appropriate.
Responsibilities
Proposal Preparation
- Draft Proposal Compliance Plans, outlines, timelines, and checklists, tailored to RFP/RFQ requirements
- Organize and develop task lists from kickoff and pre-submittal meetings and gather proposal content from project teams as needed
- Maintain and update templates, content libraries, client relationship management data, and boilerplate text, such as project descriptions and firm qualifications, to streamline the proposal process
- Work with others to produce SOQs, including editing and graphics; formatting, preparing for digital reproduction
- Work with the Proposal Manager to maintain a calendar with multiple deadlines while communicating clearly with internal and external partners
- Participate in marketing/proposal strategy sessions and debriefs
Graphic Design
- Use graphic design software to ensure proposals are visually appealing, well-organized, and professional
- Assist with proposal graphics, formatting, and preparing for digital and/or print reproduction.
- Assist in preparing graphics for presentations, interviews, and meetings related to the proposal process
- Ensure professionalism and quality is communicated through content, layout, and the use of visuals that is consistent with the corporate brand and vision
Qualifications
Candidates should hold a bachelor's degree or equivalent experience in a marketing professional services environment for engineering, architecture, or construction.
The ideal candidate will have:
- 3+ years of proposal or grant writing, marketing, or communications experience
- Strong working knowledge of Adobe Create Suite, especially InDesign and Illustrator
- Proficiency in graphic design
- Understanding and experience with the RFQ/RFP process
- Strong organization skills with exceptional attention to detail, and excellent technical writing skills
- Ability to maintain a strong sense of focus and confidence under tight deadlines and varying workloads
- Excellent written and oral communication skills
- A desire to grow both intellectually and professionally
- Ability to work independently and within a multidisciplinary team of scientists and engineers
Salary Range: $31.00 - $38.00 per hour
An employee’s total compensation package includes annual salary, company-subsidized (employee and family) medical, dental, and vision insurance, 401(k) participation with a company-match of 1% to 4% of annual compensation, company-paid life and short- and long-term disability, paid sick leave (80 hours per year), paid vacation (10 days), paid holidays (9 days per year), and the potential for an annual discretionary bonus based on company performance. Paid time off will be pro-rated to reflect part-time scheduled hours, if applicable.
We are proud to be an equal employment opportunity employer and are committed to a proactive program of affirmative action and diversity development. Integral Consulting Inc. provides equal opportunity in all of our employment practices to all qualified employees and applicants without regard to race; color; religion; gender (including pregnancy, childbirth, or related medical conditions); national origin; age; sexual orientation; disability; marital status; military, veteran, or Vietnam Era Veterans’ Readjustment Assistance Act protected veteran status; gender identity or gender expression; or any other category protected by federal, state, and local laws.
The application window for this position will remain open until the position is filled.
All offers of employment are contingent on candidates successfully passing an employment history screening, degree verification, and a federal, state, and county criminal background and Watch List screening. Candidates will receive a written notice of this requirement. All screenings will be done in accordance with all local, state, and federal laws.
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