Executive Assistant to the CEO
Greater Worcester Community Foundation
About Greater Worcester Community Foundation
Greater Worcester Community Foundation (GWCF) is a nonprofit grant-making foundation that mobilizes resources to work with community partners to build strong communities. Our work focuses on the critical needs of the community, including early childhood education, health and behavioral health, arts and culture, housing & homelessness as well as nonprofit effectiveness. GWCF is dedicated to fostering a welcoming community for diverse populations and working for racial justice. Our staff is a dedicated team of professionals who strive for high standards of performance. The Foundation models a strong commitment to principles of equity and inclusion, and actively seeks candidates with diverse backgrounds and perspectives.
GWCF is seeking a full-time Executive Assistant to the President/CEO. The Executive Assistant will be a confidential assistant, primarily responsible for providing administrative and programmatic support in a fast-paced and dynamic environment.
The Foundation models a strong commitment to principles of equity and inclusion, and actively seeks candidates with diverse backgrounds and perspectives.
Executive Assistant Job Responsibilities
- Manage an extremely active calendar, schedule and coordinate meetings, prepare correspondence and reports, arrange travel plans and manage agendas
- Plan, coordinate and ensure the President/CEO’s schedule is accurate and updated frequently
- Communicate when needed on behalf of the President/CEO with staff, board members, partners and others, on matters related to the President/CEO and GWCF
- Keep President/CEO well informed of upcoming commitments and responsibilities, following up appropriately; act as a "barometer”, having a sense for the issues taking place in the environment and keeping the President/CEO apprised of ongoing activities
- Monitor all news media outlets in areas pertaining to the foundation and to the community
- Research, prioritize, and follow up on issues addressed to the President/CEO, including those of a sensitive or confidential nature; determine appropriate course of action, referral, or response
- Provide assistance to the Staff and to the President/CEO for the accurate and timely preparation of materials for board of directors’ meetings; assist with the planning and coordination of meetings and events
- Function as an ambassador of the President/CEO and the Foundation in communications and correspondence with internal and external stakeholders.
Executive Assistant Qualifications and Skills
- 3 – 5 years’ experience supporting senior level executives
- Ability to maintain high level of professionalism and effectiveness in a fast-paced environment
- Highly responsive with strong problem-solving skills and decision-making capability
- Strong organizational skills that reflect ability to prioritize and juggle multiple tasks seamlessly
- Manner and persona that is upbeat, positive, cool-under-pressure and helps to put others at ease
- Extremely thorough with strong attention to detail with expert written and verbal communication skills
- Proactive and highly resourceful team-player, with the ability to act independently
- Demonstrated ability to manage calendars, prepare for presentations, review and prepare correspondence and reports; organize, prioritize and manage workflow
- Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, donors, and external partners
- Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer service and response
- Ability to identify and escalate relevant information to CEO as needed
- Must have demonstrated ability to achieve high performance goals and meet deadlines in a fast- paced environment
- Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), Adobe Acrobat, and social media platforms
- Experience with CRM or donor databases (preferred, not required)
- Associates’ Degree (Bachelor’s Degree preferred)
- A passion for our community and for improving the lives of others
Please submit a cover letter with resume when applying.
Applicants, as well as position incumbents, who become disabled as defined under the Americans with Disabilities Act must be able to perform the essential job functions (as listed) either unaided or with the assistance of a reasonable accommodation to be determined by management on a case-by-case basis.
Greater Worcester Community Foundation is committed to the principle of equal employment opportunity. Applicants for employment and employees are reviewed on their individual qualifications for a position. Under no circumstances will Greater Worcester Community Foundation discriminate against qualified persons on the basis of race, color, religious creed, retaliation, national origin, ancestry, sexual orientation, gender, gender identity/expression, disability, mental illness, genetics, choice of health insurance, marital status, age, veteran status, or any other basis prohibited under applicable law.