Training Center Office Administrator

The Training Center Office Administrator is responsible for ensuring the efficient operation of the Training Center by providing administrative, scheduling, and coordination support. This role focuses on organizing and scheduling training sessions, managing student registrations, handling quoting and billing for training services, documenting participation and certifications, and supporting day-to-day office operations to ensure a high-quality training experience for customers, instructors, and internal stakeholders. This position is based in Houston, Texas and reports directly to the Training Center Manager.

Key Responsibilities:

Office Administration & Training Support

• Coordinate and schedule training sessions, courses, and instructor assignments.
• Maintain training calendars, course rosters, and facility schedules.
• Register students for training courses and maintain accurate enrollment records.
• Track attendance, participation, and course completion.
• Prepare, issue, and archive training certificates and certification records.
• Prepare and issue quotes for training courses and services.
• Coordinate billing activities for training services delivered.
• Maintain organized records related to quotes, invoices, and training documentation.
• Coordinate catering and lunch arrangements for training sessions.
• Ensure that the training rooms are properly set up and supported.
• Manage general administrative tasks including calls, emails, mail, supplies, and scheduling.
• Perform additional office duties as needed to support Training Center operations.

Qualification Requirements:

• Proven experience in an office administration or coordination role, preferably in a training or service environment.
• Strong organizational and time-management skills with attention to detail.
• Experience with scheduling, registration, and administrative documentation.
• Familiarity with quoting and billing processes is preferred.
• Experience with TCManager and Oracle systems is a plus.
• Proficiency in Microsoft Office and related systems.
• Excellent communication and interpersonal skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Professional attitude and strong teamwork skills.