Description

The Receptionist Intern is the primary point of contact for the company’s office, who greets guests, partners, and employees in a professional and courteous manner, supports office events, and ensures the smooth operation of administrative processes in both Hungarian and English.

At INNIO we offer you:

• Young & supportive team - in a fast-growing international business environment
• Learn & develop yourself - help you craft your career path with (INNIO learning, free language courses according to business needs)
• Cafeteria package with various options - SZÉP Card, Cash option
• Easily accessible location - in the heart of the most vibrant campus area in Budapest (location: 13rd District, easy to approach by Metro Line 3)
• Take a break - Recharge your batteries with free coffee and tea selection in the kitchen area

Your tasks:

Guest Reception and Communication

• Welcoming, registering, and directing guests, partners, and suppliers in Hungarian and English
• Special handling, providing information, and guidance for visitors from HQ
• Managing guest entry, issuing, collecting, and tracking access cards
• Maintaining visitor and event registration logs
• Acting as the primary contact with the building’s reception

Telephone and Electronic Communication

• Receiving and professionally handling incoming emails, forwarding them in Hungarian and English
• Forwarding messages and information to relevant colleagues
• Providing general information about company operations and contacts

Meeting Rooms and Common Areas Management

• Booking and preparing meeting rooms, checking technical equipment, providing support if needed
• Organizing catering and hospitality for events, meetings, and trainings
• Continuously monitoring and maintaining order in common areas

Event Support

• Preparing, executing, and coordinating follow-up for local events and functions
• Greeting, guiding, and providing information to participants in Hungarian and English
• Handling event-related administration and collecting feedback

Supporting New Employees

• Supporting the onboarding process: preparing welcome packages, orientation, issuing access cards
• Introducing the office and providing basic information

Administrative and General Office Tasks

• Handling documents, printing, scanning, mailing, checking incoming delivery confirmations, processing invoices
• Managing minor purchases, keeping inventory of office supplies

Your profile:

• Active student status with ongoing studies (in Hospitality, Economics, etc.)
• Ability to work 30-40 hours per week, on-site
• Experience as a receptionist or in a similar office or administrative role is an advantage.
• Fluency in Hungarian, and strong command of English (both spoken and written) – active daily use
• Excellent communication, organizational, and problem-solving skills
• Polite, professional demeanour, customer-oriented attitude
• Confident use of MS Office and office technical equipment
• Proactivity, independence, flexibility
• Discretion, reliability, precision