International Iberian Nanotechnology Laboratory Careers

Project Assistant

Job Reference: Ref.07.24.37

Employer: International Iberian Nanotechnology Laboratory (INL)

Location: Braga, Portugal

Group/Unit: Salomé

Number of Vacancies: 1

Employment Type: Full time

Contract Duration: 15 months

Open Date for Applications: July 22nd, 2024

Closing Date for Applications: September 22nd, 2024, 23h00m (Lisbon Time)

Key words: #project management #projectimplementation #RTDprojects

Overview

The Salomé Research Group is dedicated to upscaling of nanotechnology in energy and optoelectronic devices.  The current group portfolio consists of 3 National, 3 European and 2 Industrial service projects in a team of close to 30 researchers. These projects are helping Portugal, Iberia and Europe to incorporate nanotechnology in a multitude of applications and to increase our understanding of nanotechnology. The group interacts with an assortment of partners, from academia to the industry including policy makers and state officials. Our mission is to revolutionize energy and optoelectronic devices through cutting-edge nanotechnology.

We are looking for a project assistant to join our team. The role involves supporting procurement, budget management, communication, reporting, and small coordination tasks for projects NGS, R2U and ATE, funded by the PRR framework and other industrial contracts.

We foster a collaborative and innovative environment, encouraging a team diverse in both knowledge and nationality to share their ideas and expertise. Join us in driving innovation and translating research into impactful applications. We are committed to building a diverse and inclusive team and welcome applications from candidates of all backgrounds and experiences.

Job Duties

The job duties will be the following:

• Procurement & Resource Management: Manage procurement processes and resource allocation.
• Meeting Coordination & Scheduling: Organize and facilitate project meetings, team events and laboratory activities, ensuring follow-up on action items.
• Reporting & Documentation: Assist the research team in preparing detailed reports and documentation on project progress and financial status.
• Budget Management Support in collaboration with INL’s Project Finance Management Office: Oversee project budgets, track expenditures, etc.
• Communication & Liaison: Facilitate communication across project teams, stakeholders, and external partners.

Mandatory Qualifications

Education

• Degree or MSc in Business Administration, Finance, Public Administration, or a related discipline.

Experience

• 3-5 years of experience in project management or coordination within a research or scientific environment is preferred. However, candidates with less experience but high potential will also be considered.
• Proven track record in coordinating meetings, preparing agendas, documenting minutes, and ensuring action items are addressed.
• Familiarity with financial procedures and compliance for government, European, and industrial funding.

Technical Skills

• Proficiency in Microsoft Office Suite (Word, PowerPoint) for reports, presentations, and documentation.
• Competent in using communication tools such as Microsoft Teams for meetings and team collaboration.
• Proficiency in financial tools and software like Microsoft Excel (advanced functions including pivot tables and VLOOKUP).

Other Skills

• Excellent communication skills in English are required since it´s the working language of INL.

Preferred Qualifications

• Project Management, Financial Management, or a related field.
• Certification: Professional certifications such as Project Management Professional (PMP), Certified Associate in Project Management (CAPM), Certified Public Accountant (CPA), or similar ones.

Personal Skills

• Ability to work independently as well as part of a multidisciplinary team;
• Attention to detail and a commitment to quality and excellence;
• Strong organisational skills;
• Good team spirit;
• Strong problem-solving and analytical skills;
• Excellent communication skills, both written and verbal;
• Customer orientation.

Our Benefits

• Competitive salary;
• Tax benefits and other Diplomatic privileges;
• Private health insurance;
• Family allowances (according to family situation);
• Free nursery service at INL premises (subject to availability);
• Support for education fees of dependent children;
• Relocation support;
• 30 working days of annual leave.

How to Apply

The application must be in English and include the following mandatory documents:

a)     Cover letter;

b)     Curriculum Vitae;

c)      Academic and/or Professional diplomas;

Online application instructions:

1. The application is made online by clicking the “Apply” button;
2. The candidate must complete all required sections of the online application form;
3. The candidate must submit the mandatory documents mentioned above in pdf format by including them in the “Additional files” section using the “Add portfolio” button.

Important note:

Incomplete applications including the failure to provide mandatory documents or providing inaccurate information will result in the application not being considered.

How the Selection Process works
 

A. Applications eligibility check

This stage will be carried out on the basis of the mandatory requirements, education, experience and technical skills defined for the job, as well as the validation of the mandatory documents. Only candidates who meet the eligibility criteria will move forward to the next stage.

B. CV Assessment

The Selection Committee will evaluate the eligible applications based on their CV and other submitted documents and the suitability for the position. The best ranked candidates will be shortlisted for the interview stage(s).

C. Interview(s)

The interview(s) may be done in different formats: video recording, online or onsite.

The question based interview will evaluate the match between the candidate’s profile and the requirements for the position, including the technical and personal skills. To better support this stage, the candidate may be requested to prepare a short presentation.

D. Nomination

The selected candidate will be nominated and formally offered the position, including the disclosure of the contractual conditions. 

Additional Information

Application feedback

We highly value your interest in becoming part of the INL experience and it is important for us to maintain good communications with all candidates. No matter the outcome of your application, we will always provide you with feedback.

Equal Opportunity and Non-Discrimination Principle

INL follows a non-discrimination and equal access principle, wherefore no candidate can be privileged, benefited, impaired or deprived of any rights whatsoever, or be exempt of and duties based on any possible discriminatory issues.

The advertisement deadline may be extended at any time without previous notice in order to improve the suitability and effectiveness of the recruitment process.

About INL

The International Iberian Nanotechnology Laboratory – INL (http://www.inl.int), is the first and only Intergovernmental Organisation in the world entirely focused on Nanoscience and Nanotechnology.

It was founded under an international legal framework to perform interdisciplinary research, deploy and communicate nanotechnology for the benefit of society. INL aims to be a recognised leading global nanotechnology innovation hub.