Executive Assistant
Description
It’s an exciting time to be at Infoblox. Named a Top 25 Cyber Security Company by The Software Report and one of Inc. magazine’s Best Workplaces for 2020, Infoblox is the leader in cloud-first networking and security services. Our solutions empower organizations to take full advantage of the cloud to deliver network experiences that are inherently simple, scalable, and reliable for everyone. Infoblox customers are among the largest enterprises in the world and include 70% of the Fortune 500, and our success depends on bright, energetic, talented people who share a passion for building the next generation of networking technologies—and having fun along the way.
We are looking for an Executive Assistant to support our Chief People Officer (CPO) and our VP, Business Operations, in Santa Clara. In this hybrid role, you will work in a fast-paced, creative environment with passionate team members who are focused on quality and execution. You will be a partner and a program manager, coordinating a wide range of executive and team activities for those within the People and Places and Business Operations organizations. This is a hybrid role working from home on Monday, Wednesday and Friday. Tuesdays and Thursdays will be in our Santa Clara office.
You are high energy and a growth mindset with the willingness to learn. You are well organized, a superior problem solver, a good communicator, and have great integrity.
What you’ll do:
Manage the CPO & VP, Business Operations calendars, including handling, prioritizing, and responding to requests for meetings, conference/event attendance, and interviews in a fast-paced, dynamic environment within a geographically diverse organization
Ensure leaders are prepared and have necessary details for upcoming meetings, working closely to ensure time is effectively spent and assist in the delegation of leaders’ direct involvement in specific projects and programs
Arrange and manage travel, meetings, and events, including developing agendas and itineraries, booking transportation, arranging lodging, and other accommodations
Prepare expense reports and credit card reconciliations
Effectively plan and execute off-site meetings, partnering with other internal stakeholders, while managing and tracking expenses
Interface and communicate across all levels (internally and externally) on behalf of the CPO and VP, Business Operations
Make decisions and act independently with minimal direction
Attend meetings with leaders to stay abreast of upcoming team requirements
Be a part of a dynamic Executive Administrative team, assisting other EAs with occasional team projects and coverage
What you’ll bring:
5+ years of experience as an executive assistant, preferably in midsized to large SaaS or networking security company
Experience with program management, including timelines and planning skills
Strong cultural fit and work ethic—passionate, enthusiastic team player, with good judgment and integrity
Proficiency in Outlook calendar, Microsoft Office Suite, with experience scheduling and organizing meetings, travel arrangements, and expense reports
Ability to manage priorities and projects in a high-volume, fast-paced, dynamic environment
Excellent verbal and written communication skills, ability to create professional presentations, and excellent interpersonal communication style
Ability to deal with ambiguity and be flexible, patient, and open-minded
Ability to maintain composure and sense of humor in high-pressure situations
Sensitivity to confidential matters
Bachelor of arts or science, or equivalent years’ work experience
What success looks like:
After the first six months, you will…
Help your leaders manage their day-to-day schedules and work lives
Adapt to ever-shifting priorities and urgent requests with grace
Handle unexpected situations seamlessly
Demonstrate and model our core values
After about a year, you will…
Understand the organizations you support inside out and backwards
Be the go-to person for your leaders, as well a valuable partner for stakeholders across the company
Demonstrate continuous learning, adaptability, and commitment to professional growth
We’ve got you covered:
In the spirit of pay transparency, we are excited to share our compensation philosophy. At Infoblox, we believe in paying for performance. You can expect our employment offers to take many factors into consideration, including but not limited to the location of the role, internal equity, applicable past experience, individual skill set, education, and professional certifications. Please keep in mind that the range mentioned is the base salary range for the role. The typical base salary range for this position in in California, $115,500 - $140,000, plus corporate bonus potential.
Our holistic benefits package includes coverage of your health, wealth, and wellness—as well as a great work environment, employee programs, and company culture. We offer a competitive salary and benefits package, including a 401k with company match and generous paid time off to help you balance your life. We have a strong culture and live our values every day—we believe in transparency, curiosity, respect, and above all, having fun while delighting our customers.
Why Infoblox?
We’ve created a culture that embraces diversity, equity, and inclusion and rewards innovation, curiosity, and creativity. We achieve remarkable results by working together in a supportive environment that focuses on continuous learning and embraces change. So, whether you’re a software engineer, marketing manager, customer care pro, or product specialist, you belong here, where you will have the opportunity to grow and develop your career. Check out what it’s like to be a Bloxer . We think you’ll be excited to join our team.
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