Receptionist/Facilities Assistant
Description
Infoblox is the leader in cloud-first networking and security services. Our solutions empower organizations to take full advantage of the cloud to deliver network experiences that are inherently simple, scalable, and reliable for everyone. Infoblox customers are among the largest enterprises in the world and include 70% of the Fortune 500, and our success depends on bright, energetic, talented people who share a passion for building the next generation of networking technologies—and having fun along the way.
We are looking for a Receptionist / Facilities Assistant to join our team in Tacoma, WA. In this contract role, you will work, Monday through Thursday 32 to 33 hours per week. You will act as the face of Infoblox, effectively managing all the facilities-related aspects of the office. You will also head up our emergency response program, help organize and execute fun in-office events, and help employees with day-to-day office needs. This is a great opportunity to join a team that is a key contributor to creating an amazing office culture where we work hard but play hard as well.
You’re the ideal candidate if you are a creative go-getter who thrives in a fast-paced environment where every day is different, operates independently but is also a great collaborator, and is inspired to think outside the box to delight your customers.What you’ll do:
- Act as the “Face of Infoblox” for the People & Places team, overseeing the office and the reception desk
- Maintain the security and safety of the office at all times
- Monitor badge access inventory for vendor/contractors and assist with maintaining a keen sense of security for the building
- Assist as a key contributor to the Emergency Response Team (ERT) as part of the Facilities Department
- Support the TA and HR team with onboarding, interview scheduling and new hire setup
- Ensure the timely and accurate delivery, packaging, receiving, and shipment duties of various materials and documents. Works with employees and vendors to resolve shipping and receiving matters and discrepancies
- Maintain regular maintenance and general upkeep throughout the facility to ensure a clean and safe working environment
- Perform weekly facilities onboarding and offboarding to terminated and new hire desk set up and take down
- Monitor office services including snacks, office supplies, catering, and lunch orders
- Perform event coordination including training, all-hands meetings, onsite and offsite group events, catering
- Support the sustainability, environmental, and community awareness programs
- Support the Facilities Team and employee base with various administrative tasks and initiatives
What you’ll bring:
- 1+ years of front desk or other job-related experience
- Admin & software skills, including MSFT Office, Envoy Front Desk Security Sign System
- Well-developed interpersonal and communication skills, both written and verbal
- Experience with audio-visual equipment or comfortable learning to operate and field questions
- Self-starter and self-motivated, not afraid to roll up your sleeves
- Ability to seek solutions to problems and anticipate needs.
- High level of customer service
- Experience receiving visitors, multitasking, and handling conflict
- Willingness to roll up sleeves and get hands dirty to get the job done
What success looks like:
After six months, you will…
- Complete necessary safety and facilities-related certifications
- Set up inventory lists for facilities, vendors, IT, etc.
- Establish vendor relationships
- Initiate local events to promote our culture, ESG, and diversity-related events
- Will have a working knowledge of all internal systems and processes
After about a year, you will…
- Be a culture champion and a role model for all Infoblox core values
- Work with minimal inputs related to job duties and be able to manage the site on your own
- Establish strong inter and intragroup relationships and become the go-to person for anything related to facilities in Tacoma, WA
Why Infoblox?
We’ve created a culture that embraces diversity, equity, and inclusion and rewards innovation, curiosity, and creativity. We achieve remarkable results by working together in a supportive environment that focuses on continuous learning and embraces change. So, whether you’re a software engineer, marketing manager, customer care pro, or product specialist, you belong here, where you will have the opportunity to grow and develop your career. Check out what it’s like to be a Bloxer. We think you’ll be excited to join our team.
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