Analyst II

Corporate - IT Any, United States


Description

Position at Apexon

About Apexon:

Apexon is a digital-first technology services firm specializing in accelerating business transformation and delivering human-centric digital experiences. We have been meeting customers wherever they are in the digital lifecycle and helping them outperform their competition through speed and innovation.

 

Apexon brings together distinct core competencies – in AI, analytics, app development, cloud, commerce, CX, data, DevOps, IoT, mobile, quality engineering and UX, and our deep expertise in BFSI, healthcare, and life sciences – to help businesses capitalize on the unlimited opportunities digital offers. Our reputation is built on a comprehensive suite of engineering services, a dedication to solving clients’ toughest technology problems, and a commitment to continuous improvement. 

 

Backed by Goldman Sachs Asset Management and Everstone Capital, Apexon now has a global presence of 15 offices (and 10 delivery centers) across four continents. 

 

We enable #HumanFirstDIGITAL

 

Role Description:

Required Skills:    
 
Minimum of 2 years of experience in procurement, preferably within a federal government contracting environment.
Healthcare clinical and/or business functional experience preferred.
Experience using MS Office 365 applications, including MS Teams, SharePoint, Excel, Word, PowerPoint, is highly preferred.
Skills and Competencies
Strong understanding of procurement regulations, policies, and procedures.
Experience working with procurement management systems (both automated and manual).
Ability to apply detailed knowledge of contract clauses and procurement requirements to ensure compliance with regulations.
Excellent attention to detail and ability to manage procurement files and documentation efficiently.
Effective communication skills to liaise with vendors and internal teams, ensuring smooth procurement operations.
Analytical thinking to investigate discrepancies and recommend corrective actions.
Ability to prioritize multiple tasks and meet deadlines in a fast-paced environment.
Other Requirements
Ability to obtain and maintain a Public Trust security clearance."

Preferred Skills:    The Procurement Product Specialist role requires expertise in procurement policies, laws, and procedures to support purchase transactions, resolve discrepancies, and ensure that all procurement documentation meets legal and procedural requirements. The ideal candidate will be adept at navigating procurement systems and managing procurement files while ensuring adherence to contract terms and conditions.

Day-to-day Responsibilities:    
"Procurement Compliance and Regulation Management:
Interpret and apply knowledge of procurement regulations, including the Service Contract Labor Standards, Prompt Payment Act, progress payments, and first article test requirements.
Ensure solicitation packages include all necessary documentation to comply with procurement policies and contract provisions.
Monitor and assess contractor compliance with contract terms, conditions, and relevant regulations.
Regularly update and maintain procurement documents, regulations, and related manuals to ensure that processes are current and compliant.
Assist in identifying applicable laws, clauses, provisions, and regulations to guide procurement actions.
Procurement Documentation Management:
Assemble and accurately enter contract data into procurement management systems.
Review and process requisitions, contracts, orders, modifications, and other procurement documents to ensure completeness and compliance.
Maintain and update vendor mailing lists within the procurement system.
Verify procurement documents for proper signatures, accounting codes, item descriptions, and pricing before finalizing.
Close out procurement documents and records, ensuring that all necessary supporting documentation is included and accurately filed.
Delivery Management and Discrepancy Resolution:
Investigate discrepancies in shipments, payments, and procurement documentation, and work to resolve issues in a timely manner.
Collaborate with vendors to track the status of orders, expedite deliveries, and ensure contract modifications are processed efficiently.
Utilize automated and manual systems to trace requisition, contract, and order statuses and resolve any errors or conflicts.
Research and address procurement-related complaints by applying knowledge of inventory management, cataloging, and transportation.
Invoice Management:
Download and review vendor invoices for accuracy in relation to purchase orders, contracts, and modifications.
Ensure timely processing of invoices to maintain strong vendor relationships and accurate financial records.
Data Calls and Reporting:
Research and respond to procurement-related data calls promptly and accurately.
Prepare procurement management reports by consolidating data from various sources, providing insights into procurement activities, and tracking key performance metrics."
Expected Deliverables:    Per project requirements
Education:    "Education and Certification:
Bachelor’s degree in Business Administration, Supply Chain Management, IT or a related field.
Certified Professional in Supply Management (CPSM) or similar certification is a plus"

 You’ll have (Qualification & Experience):

 Bachelor's Degree in related field is required. 

 

Don’t worry if you don’t check all the boxes; we’d still love to hear from you. 

Our Commitment to Diversity & Inclusion:

Did you know that Apexon has been Certified™ by Great Place To Work®, the global authority on workplace culture, in each of the three regions in which it operates: USA (for the fourth time in 2023), India (seven consecutive certifications as of 2023), and the UK.

Apexon is committed to being an equal opportunity employer and promoting diversity in the workplace. We take affirmative action to ensure equal employment opportunity for all qualified individuals. Apexon strictly prohibits discrimination and harassment of any kind and provides equal employment opportunities to employees and applicants without regard to gender, race, color, ethnicity or national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, or any other applicable characteristics protected by law. 

 

You can read about our Job Applicant Privacy policy here Job Applicant Privacy Policy (apexon.com)

Our Perks and Benefits: 

Our benefits and rewards program has been thoughtfully designed to recognize your skills and contributions, elevate your learning/upskilling experience and provide care and support for you and your loved ones. 

As an Apexon Associate, you get continuous skill-based development, opportunities for career advancement, and access to comprehensive health and well-being benefits and assistance.

 

We also offer:

  1. Health Insurance with Dental & Vision
  2. 401K Plan
  3. Life Insurance, STD & LTD
  4. Paid Vacations & Holidays
  5. Paid Parental Leave
  6. FSA Dependent & Limited Purpose care
  7. Learning & Development