Shipping Specialist
Description
INCOG BioPharma is seeking a highly organized and detail-oriented individual to join our team as a Shipping Specialist. The successful candidate will play a crucial role in ensuring the safe and efficient transportation of pharmaceutical products from manufacturing facilities to distribution centers and ultimately to end-users.
This position requires a strong understanding of pharmaceutical shipping regulations, attention to detail, and excellent communication skills. While specific job descriptions may vary depending on the company, here is a general overview of the responsibilities and qualifications typically associated with the role:
This position requires a strong understanding of pharmaceutical shipping regulations, attention to detail, and excellent communication skills. While specific job descriptions may vary depending on the company, here is a general overview of the responsibilities and qualifications typically associated with the role:
• Verifies receipt of shipping request, material on hand, and capacity before preparing and scheduling a shipment.
• Confirms personnel, packaging material, and equipment availability for shipment before they are scheduled.
• Creates, updates, and manages a outbound shipping dashboard to provide visibility into the timing of the shipment and its corresponding status (stagged, delayed, shipped, in preparation) to provide updates daily.
• Interprets and communicates special requirements to appropriate personnel.
• Ensures schedule stability by minimizing short term changes.
• Creates, executes and monitors outbound shipments until they have reached their final point of destination.
• Maintains effectiveness of the Quality System components relevant to this position.
• Responsible for updating existing reports and developing new ones
• Responsible for tracking departmental performance metrics, as required
• Work closely with all internal and external suppliers and vendors
• Works closely with vendors, monitoring their performance, evaluating their shipping execution and determining if services provided are sufficient or if additional providers need to be explored and qualified for use for the site
• Maintain work area to 5S standards as posted in work area
• Maintain SOPs (Standard Operating Procedure) for all duties and tasks
Essential Job Functions:
1. Coordinate Shipping Operations:
• Manage and oversee the end-to-end shipping process for products, including packaging, labeling, and documentation.
• Collaborate with internal teams to schedule shipments based on production timelines and inventory requirements.
2. Compliance and Documentation:
• Ensure compliance with local and international shipping regulations, including Current Good Documentation Practice (cGDP) and other relevant guidelines.
• Prepare and maintain accurate shipping documentation, including bills of lading, shipping manifests, and customs declarations.
3. Quality Assurance:
• Implement and enforce quality control measures to guarantee the integrity and safety of products during transportation.
• Perform regular checks on shipping processes to identify and address any deviations from standard operating procedures.
4. Communication and Coordination:
• Liaise with logistics partners, carriers, and customs officials to coordinate the smooth flow of shipments.
• Communicate proactively with internal stakeholders to provide updates on shipping status and address any issues that may arise.
5. Risk Management:
• Identify potential risks in the shipping process and implement preventive measures to mitigate them.
• Respond promptly to shipping-related incidents or deviations from established procedures.
Special Job Requirements:
• High School/GED
• Bachelor’s degree preferred
• 2-5 years of cGMP experience shipping (or another regulated industry) required
• Must be able to read and understand English-written job instructions and safety requirements.
• Successful experience interacting and collaborating with internal and external clients, customers, and/or suppliers required
• Experience using electronic ERP and Material Management systems required
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills.
• Attention to detail and a commitment to maintaining high-quality standards.
• Proficient in using shipping software and Microsoft Office applications.
• Detail-oriented and highly organized.
• Ability to work independently and collaboratively in a team.
• Strong problem-solving skills and a proactive mindset.
• Adaptable to changing priorities and tight deadlines.
• Commitment to maintaining confidentiality and integrity in handling pharmaceutical products.
• Confirms personnel, packaging material, and equipment availability for shipment before they are scheduled.
• Creates, updates, and manages a outbound shipping dashboard to provide visibility into the timing of the shipment and its corresponding status (stagged, delayed, shipped, in preparation) to provide updates daily.
• Interprets and communicates special requirements to appropriate personnel.
• Ensures schedule stability by minimizing short term changes.
• Creates, executes and monitors outbound shipments until they have reached their final point of destination.
• Maintains effectiveness of the Quality System components relevant to this position.
• Responsible for updating existing reports and developing new ones
• Responsible for tracking departmental performance metrics, as required
• Work closely with all internal and external suppliers and vendors
• Works closely with vendors, monitoring their performance, evaluating their shipping execution and determining if services provided are sufficient or if additional providers need to be explored and qualified for use for the site
• Maintain work area to 5S standards as posted in work area
• Maintain SOPs (Standard Operating Procedure) for all duties and tasks
Essential Job Functions:
1. Coordinate Shipping Operations:
• Manage and oversee the end-to-end shipping process for products, including packaging, labeling, and documentation.
• Collaborate with internal teams to schedule shipments based on production timelines and inventory requirements.
2. Compliance and Documentation:
• Ensure compliance with local and international shipping regulations, including Current Good Documentation Practice (cGDP) and other relevant guidelines.
• Prepare and maintain accurate shipping documentation, including bills of lading, shipping manifests, and customs declarations.
3. Quality Assurance:
• Implement and enforce quality control measures to guarantee the integrity and safety of products during transportation.
• Perform regular checks on shipping processes to identify and address any deviations from standard operating procedures.
4. Communication and Coordination:
• Liaise with logistics partners, carriers, and customs officials to coordinate the smooth flow of shipments.
• Communicate proactively with internal stakeholders to provide updates on shipping status and address any issues that may arise.
5. Risk Management:
• Identify potential risks in the shipping process and implement preventive measures to mitigate them.
• Respond promptly to shipping-related incidents or deviations from established procedures.
Special Job Requirements:
• High School/GED
• Bachelor’s degree preferred
• 2-5 years of cGMP experience shipping (or another regulated industry) required
• Must be able to read and understand English-written job instructions and safety requirements.
• Successful experience interacting and collaborating with internal and external clients, customers, and/or suppliers required
• Experience using electronic ERP and Material Management systems required
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Excellent communication and interpersonal skills.
• Attention to detail and a commitment to maintaining high-quality standards.
• Proficient in using shipping software and Microsoft Office applications.
• Detail-oriented and highly organized.
• Ability to work independently and collaboratively in a team.
• Strong problem-solving skills and a proactive mindset.
• Adaptable to changing priorities and tight deadlines.
• Commitment to maintaining confidentiality and integrity in handling pharmaceutical products.
Additional info about INCOG BioPharma Services:
At INCOG BioPharma we have built a world-class CDMO for parenteral injectable drugs. Our culture and priorities are different by design: focused on building long-term value for our customers, we are committed to a service-culture mindset, technical excellence, and a collaborative and team-centered approach to doing business.
At INCOG BioPharma we have built a world-class CDMO for parenteral injectable drugs. Our culture and priorities are different by design: focused on building long-term value for our customers, we are committed to a service-culture mindset, technical excellence, and a collaborative and team-centered approach to doing business.
If you crave the challenge of creating systems from scratch and believe you have insights for a better way of doing business, which benefits customers by ensuring quality outcomes and accelerating their route to market, we want to hear from you. Unless otherwise specified, all positions are based out of our Fishers, IN offices. Please note, we are a smoke-free campus.
INCOG BioPharma is an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. All employment decisions at INCOG BioPharma are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, sex (including pregnancy), age, physical disability, sexual orientation, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. We will not tolerate discrimination or harassment based on any of these characteristics.
By submitting your resume and details, you are declaring that the information is correct and accurate.