Accounts Payable Coordinator

Accounting Irvine, California


Description

The Accounts Payable Coordinator will provide support to the Accounting Department with a variety of general AP duties as needed and directed. Provides administrative, and clerical support by ensuring payments are completed and expenses are controlled by processing, verifying and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

Responsibilities

  • Processes PO and non-PO invoices for payment and identifies pricing and receipts problems and other discrepancies.
  • Process 3-way PO matching bills.
  • Resolves vendor and department inquiries regarding the payment status of invoices, including researching and providing copies of documentation as necessary.
  • Works with vendors to reconcile vendor statements, including resolving unpaid invoices and unapplied credits.
  • Regular communication and follow up with vendors.
  • Participates in special projects as assigned by the AP Specialists in support of AP objectives. Non-routine tasks include activities such as preparing checks for the mail.
  • Assist in continual improvement of the payment process.

Qualifications
  • Bachelor’s degree, accounting emphasis preferred.
  • 1-2 years of experience within AP department
  • This position handles extremely sensitive information and requires the utmost discretion and confidentiality.
  • Strong written and verbal communication skills.
  • Excellent IT skills - experience with ERP systems (NetSuite) preferred.
  • Excel skills (Required).