IDEA Public Schools Careers

Accounts Payable Manager

IPS Enterprises

Role Mission:

The AP Manager will oversee the full-cycle accounts payable function for a multi-entity Charter School Management Organization (CMO). This role is responsible for ensuring timely, accurate, and compliant processing of all payments, while leveraging an automated payment system integrated with the organization’s financial management system. The Accounts Payable Manager will report to the Comptroller and lead process improvements, optimize system functionality, and drive efficiencies in payment processing across the network. This individual will play a pivotal role in maintaining strong financial controls, enhancing customer satisfaction, and ensuring alignment with organizational goals.

The AP Manager will manage vendor payments, compliance reporting (including 1099 filings), credit card workflows, and inter-company invoicing. The position requires strong organizational skills, attention to detail, and the ability to collaborate effectively with the Director of Accounting, Comptroller, and other stakeholders.

Location:

This is a full-time remote position with preference given to candidates who lives in Florida, and Ohio.

Travel Expectations:

While this is a remote position, there will be in-person meetings across various regions. Candidates must be willing to travel up to 30% during the busiest times of the year.

What You’ll Do – Accountabilities

Essential Duties:

Accounts Payable Operations

• Manage the entire AP cycle, including invoice intake, payment processing, and reconciliation.
• Oversee the organization’s automated payment system, ensuring it is effectively synced with the financial management system.
• Ensure payments are processed timely and accurately, in compliance with internal policies and external regulations.
• Maintain accurate vendor records, including W-9 collection and updates.

Compliance & Reporting

• Lead the preparation and submission of annual 1099 filings and other payment compliance requirements.
• Monitor adherence to federal, state, and local regulations governing vendor payments.
• Support internal and external audits by providing AP documentation and reconciliations.

Credit Card Management

• Administer the organization’s credit card program, including issuance, workflow approvals, and expense reconciliations.
• Ensure compliance with organizational policies for credit card usage and documentation.

Inter-Company Transactions and Financial Close Support

• Collaborate with the Director of Accounting to generate and process monthly inter-company invoices.
• Reconcile inter-company AP activity to ensure accuracy in consolidated financial reporting.
• Ensure the timely and accurate completion of AP-related accruals during quarterly and annual closing processes.
• Provide reconciliations and supporting schedules to assist with consolidated close and audit preparation.

Process Improvement & Controls

• Develop and maintain AP policies and procedures that strengthen internal controls.
• Identify opportunities to streamline AP processes through automation and system enhancements.
• Train and support organization on AP procedures, credit card processes, and vendor compliance requirements.

What You Bring – Competencies

Knowledge and Skills:

• Strong knowledge of AP compliance requirements, including 1099 filings.
• Experience managing AP in an automated payment system preferred.
• Familiarity with Sage Intacct or similar systems preferred.
• Experience administering credit card programs and workflows.
• Customer-oriented mindset with strong communication skills to support staff, vendors, and stakeholders.
• Excellent organizational, analytical, and problem-solving skills.
• Demonstrated ability to implement process improvements and strengthen internal controls.
• Ability to work effectively in a multi-entity, fast-paced environment with competing priorities.

Required Experience and Certifications:

• Education: Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred.
• Experience: 3+ years of progressive accounts payable experience, with at least 1 year in a managerial or lead role.
• Nonprofit and/or charter school finance experience preferred.
• Licenses or Certifications (if applicable): Not applicable.

What We Offer:

Compensation & Benefits:

Salaries for people entering this role typically fall between $68,000 and $79,000, commensurate with relevant experience and qualifications and in alignment with internal equity. This role is also eligible for performance pay based on organizational performance and goal attainment.

Additionally, we offer medical, dental, and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan. You can find more information about our benefits at https://IPS Enterprises publicschools.org/careers/benefits/.

Application process:

Submit your application online through Jobvite. Please note that applications will be reviewed on an ongoing basis until the position is filled. Applicants are encouraged to apply as early as possible.

Learn more about IPS ENTERPRISES

At IPS ENTERPRISES the Staff Culture and Belonging Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members.  Learn more about our Commitment to Core Values here: https://IPS Enterprises publicschools.org/our-story/#core-values