IDEA Public Schools Careers

Assistant Director of State Reporting

Mission: ​​ The Assistant Director of State Reporting plays a pivotal role in owning and executing IDEA Public Schools’ Texas PEIMS and state reporting efforts with accuracy and consistency. Reporting to the Sr. Director of State Reporting and working in close strategic alignment, this role operates with high autonomy to lead end-to-end submission execution, ensure compliance with state and federal requirements, and serve as the primary escalation point for PowerSchool-related state reporting issues, including Ed-Fi integrations, TSDS submissions, and business rule validations.

Beyond compliance, the Assistant Director drives a culture of accountability and data ownership across Schools Team leadership—including Principals, VP of Schools, Executive Directors, and Area Superintendents—as well as key HQ stakeholders, by strengthening verification practices, elevating understanding of accountability metrics, and reducing last-minute escalations through proactive data monitoring. This role also leads the development and institutionalization of PEIMS dashboards, the IDEA PEIMS Handbook, and other state reporting tools that increase data visibility, improve decision-making, and sustain strong data governance practices across the organization.

Supervisory Responsibilities: No supervisory responsibilities are expected during the first year. Supervisory duties may be assigned in subsequent years based on organizational needs and demonstrated performance.

Location: ​​ This is a full-time position based in Texas with some travel within Texas to be expected. Preference given to candidates who live in Austin, El Paso, Houston, Permian Basin (Midland/Odessa), Rio Grande Valley, San Antonio, and Tarrant County (Fort Worth), or who are willing to relocate.

Travel Expectations: 15% travel to team meetings, professional development, leadership gatherings, regional offices, and occasional vendor/partner locations during critical implementation phases.

What You’ll Do – Accountabilities

Essential Duties:

• Own end-to-end execution of all Texas PEIMS and state reporting submissions by leading validation, TSDS submissions, reconciliation, and post-submission review cycles to ensure accurate, complete, and compliant reporting across all IDEA Texas campuses.
• Serve as the primary state reporting systems lead for PowerSchool and TSDS integrations by overseeing troubleshooting of Ed-Fi data flows, fatal errors, special warnings/warnings, and business rule validations, partnering closely with Student Applications, Data Services, and vendors to resolve issues and prevent recurrence.
• Lead structured training and capacity building across campuses and HQ by designing and delivering training for SIS Coordinators, Registrars, Schools Team leadership, and key HQ stakeholders to ensure consistent understanding, execution, and ownership of PEIMS data requirements.
• Drive a culture of accountability and data ownership across Schools Team and HQ stakeholders by partnering with Principals, VP of Schools, Executive Directors, Area Superintendents, and functional leaders to strengthen verification practices, deepen understanding of accountability metrics, and reduce last-minute escalations through proactive monitoring and structured correction cycles.
• Lead the development, annual maintenance, and institutionalization of the IDEA PEIMS Handbook by ensuring centralized documentation of processes, business rules, submission timelines, and role clarity to support continuity, audit readiness, and scalable compliance year over year.
• Lead the design and adoption of PEIMS dashboards and reporting visibility tools by collaborating with Data Services and business partners to build and institutionalize dashboards that increase transparency, improve decision-making, and embed structured data management practices across the organization.
• Operate with high autonomy as a strategic partner to the Sr. Director of State Reporting by executing independently within clear strategic alignment, proactively identifying risks, driving process improvements, and contributing to the long-term transformation of state reporting operations at IDEA.

Additional Duties and Responsibilities:

• Represent IDEA Public Schools in external state reporting forums and vendor engagements by participating in TEA, Education Service Centers, PowerSchool, and TSDS-related meetings to stay ahead of regulatory changes, advocate for IDEA’s operational needs, and ensure timely internal communication of updates.
• Lead cross-functional submission readiness reviews and risk assessments prior to major PEIMS collections to surface risks, align stakeholders, clarify trade-offs, and ensure organizational readiness.
• Establish and enforce internal verification deadlines across campuses and HQ teams by creating structured review cycles with clear timelines, accountability checkpoints, and defined escalation pathways to ensure data accuracy before submission windows.
• Drive structured issue escalation and vendor coordination by submitting and tracking high-volume technical cases with PowerSchool and TSDS (TIMS), ensuring timely resolution of system-level defects, data flow disruptions, and integration issues impacting state reporting.
• Strengthen cross-functional alignment with Data Services, Student Applications, the Business Office, and ERP stakeholders to ensure state-reportable data elements are accurately configured, synced, and governed as new processes and integrations are introduced.
• Support annual strategic planning and long-term state reporting roadmaps in partnership with the Sr. Director by identifying opportunities for automation, dashboard enhancement, process redesign, and operational efficiencies.

Knowledge and Skills – Competencies

• Make Strategic Decisions: This team member uses data trends, regulatory requirements, and operational context to make informed decisions that impact campuses and HQ stakeholders. They anticipate risks in advance of major submission windows, proactively surface trade-offs, and apply structured problem-solving to drive timely, compliant outcomes.
• Manage Work and Teams: This team member builds clear operating rhythms, submission calendars, and accountability checkpoints that align multiple stakeholders toward shared goals. They operate with high autonomy while fostering cross-functional collaboration, minimizing silos, and ensuring consistent execution of state reporting standards across the organization.
• Grow Self and Others: This team member actively builds capacity across SIS Coordinators, Registrars, Schools Team leadership, and HQ stakeholders through structured training, coaching, and knowledge sharing. They continuously refine processes and documentation, including the PEIMS Handbook, to institutionalize learning and support long-term sustainability.
• Build a Culture of Trust: This team member establishes credibility through technical expertise, transparency, and consistent follow-through. They engage stakeholders with professionalism and directness, fostering shared ownership of data accuracy and creating an environment where accountability and continuous improvement are expected.
• Communicate Deliberately: This team member communicates clearly and confidently across Teams, email, presentations, and executive forums. They translate complex state reporting requirements and technical issues into actionable guidance for campuses and senior leaders, ensuring alignment, clarity, and timely resolution of challenges.

Additional Skills:

• Advanced knowledge of Texas PEIMS requirements, TWEDS standards, and TSDS submission processes, including experience interpreting business rules, resolving fatal errors and warnings, and managing submission cycles in complex K–12 environments.
• Deep functional expertise in PowerSchool student information system configuration and state reporting functionality, including Ed-Fi data flows, extract validation, and cross-module data reconciliation.
• Strong analytical skills with the ability to review large data sets, identify discrepancies, and translate findings into actionable correction plans for campuses and HQ stakeholders.
• Experience developing or collaborating on reporting dashboards and data visibility tools (e.g., Power BI, OnDataSuite or similar platforms) to support verification cycles and improve decision-making.
• Demonstrated ability to manage multiple high-stakes deadlines simultaneously, maintain structured project timelines, and operate effectively in fast-paced submission environments.
• High level of professional communication skills, including the ability to present to campus staff and senior leaders, facilitate cross-functional discussions, and provide clear written guidance during critical submission periods.

Required Education and Experience:

• Bachelor’s degree required, preferably in Information Systems, Computer Science, Data Analytics, Business, or related field.
• Minimum of 5+ years of progressive experience in Texas PEIMS and state reporting within a public education environment.
• Demonstrated expertise in PowerSchool state reporting functionality, including data validation, extract review, Ed-Fi integrations, and troubleshooting of TSDS submissions.
• Strong understanding of TWEDS standards, state reporting business rules, and compliance requirements.
• Proven experience leading high-stakes submission cycles with multiple stakeholders and strict regulatory deadlines.

Preferred Education and Experience:

• Master’s degree in Information Systems, Data Analytics, Business Administration, Education Leadership, or related field.
• Experience developing or partnering on data dashboards and reporting tools (e.g., Power BI) to support verification cycles and stakeholder visibility.
• Experience supporting state or federal audits, compliance monitoring reviews, or large-scale submission validations.
• Experience leading structured training initiatives for campus and HQ stakeholders.
• Experience collaborating with cross-functional technical teams on system integrations, data flows, or reporting automation initiatives.
   

Physical Requirements: ​

• Prolonged periods of working at a computer and participating in virtual meetings.
• Ability to communicate effectively via phone, video conferencing, and in-person presentations.
• Ability to travel within Texas for in-person meetings, trainings, and submission-related activities as needed.
• Occasional extended work hours during critical state submission windows.

What We Offer:

Compensation & Benefits:

Salaries for people entering this role typically fall between $81,800 and $95,800, commensurate with relevant experience and qualifications and in alignment with internal equity. This role is also eligible for performance pay based on organizational performance and goal attainment.

Additionally, we offer medical, dental, and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and a 403(b) plan. You can find more information about our benefits at https://ideapublicschools.org/careers/benefits/.

* IDEA may offer a relocation stipend to defray the cost of moving for this role, if applicable.

Application process:

Submit your application online through Jobvite. Please note that applications will be reviewed on an ongoing basis until the position is filled. Applicants are encouraged to apply as early as possible.

Learn more about IDEA

At IDEA the Staff Experience Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members.  Learn more about our Commitment to Core Values here: https://ideapublicschools.org/our-story/#core-values