IDEA Public Schools Careers

Role Mission The School Launch Project Management Intern supports the Director of School Launch and the Operations Leadership Team with implementation and coordination of critical projects, initiatives, logistics, and data analysis. The School Launch Project Management Intern is crucial to ensuring the BOY experience is organized, effective, and creates long-lasting value for internal and external stakeholders, as well as students and families.

Qualifications

• Education: High School Diploma
• Enrolled in College or Degree completed preferred but not required
• Able to work 20-25 hours a week
• Strong organizational and communication skills with a positive attitude
• Proficient with Microsoft Office programs
• Ability to work a nontraditional schedule (evenings, weekends, select holidays) as needed
• Bilingual Spanish speaker strongly preferred, but not required

School Launch Project Support

• Ensure accountability amongst the cross-functional team involved in BOY on metrics and committee next steps and execution
• Institutionalize processes by capturing them in project management system
• Increase the visibility and status of all projects for both internal and external partners by tracking and monitoring projects in project management system
• Support in attendance, note-taking, and communication during cross-functional project meetings
• Search, identify and establish community partnerships in launching and existing regions
• Follow up on clear and consistent tracking mechanisms for enrollment data across Rhodes, EMSL, and campus-based launching staff
• Coordinate clear communication between EMSL team and launching APOs on marketing resources, timelines, and next steps
• Monitor deadlines for different projects, and project manage and track them to completion
• Ensure enrollment resources are delivered on time to launching regions and campuses
• Partner with EMSL team to ensure templates are up-to-date and easily customizable
• Serve as the supporting customer service representative to launching operations staff to build organized approach across IDEA systems, processes and materials needed for BOY
• Track goal attainment across teams and campuses
• Monitor and ensure all School Launch Hub sites are up-to-date
• Manage operating calendar for School Launch Team and launching campus team events
• Partner with Enrollment Manager to logistically organize at least one Super Recruitment Day per new campus
• Serve as liaison between all project teams, identifying trends heard/observed within various launch and project team meetings and following up on all action items
• May include logistics support such as venue booking and/or catering for meetings
• Work with the IDEA Business Office when necessary to relay important information
• Support in the design and implementation of strategic project plans

• Intern will collaborate with Director to align on project vision, scope, and sequence
• Intern will research and contribute ideas to each project plan
• Interns will work across various internal departments to ensure the execution of all next-steps from the project plan(s)
• Interns will assist in creating tasks and requests in project management software, and tracking the timely delivery of each
• Interns will assist in weekly tracking / reporting of each project’s status and percent completion
• Interns will assist with student and staff recruitment and enrollment efforts as needed. Travel (including possibly some air travel) may be involved.

Administrative Support 

• Planning, logistics and execution for project and tasks
• Analyzing data and feedback, reporting 
• Admin / clerical support
• Data entry & reporting
• Accurately submit and reconcile per diem, travel, business expenses, and corporate card charges in Concur
• Vendor research, onboarding, and gathering of quotes
• Monitor and provide monthly reports on travel-related expenses

Other Duties as Assigned

Most of the time on the clock is expected to be in a supportive role with the School Launch Team; however, as a member of the Operations Team, interns may be asked to support the following campus Beginning of Year (BOY) prep:

• Enrollment support
• Annual Forms Collection
• ADA calls
• Assist families with New Applications, Registration and Re-registrations via phone calls or in person
• Event Coordination/ Family Communications
• Other duties as assigned by manager

Job Specifications

• Commitment:  May 2024 – August 2024
• Location: Live within an existing IDEA Texas Region
• Compensation: $10.00-$12.00 per hour depending on region
• Hours: afternoon, nights and weekend * Flexible depending on tasks

Knowledge and Skills

• Interpersonal skills
• Analytical thinking
• Communication (verbal and written) skills
• Public speaking
• Self-management
• Data entry
• Computer skills (Microsoft Office, Outlook, Canva)
• Knowledge of IDEA Public Schools
• Event Planning
• Bilingual preferred