Construction Administrator - Vancouver
Description
At Hudson Pacific Properties, we provide best-in-class office space to the biggest names in tech and media (i.e., Netflix & Amazon), and we're seeking a Construction Administrator to support our premier Bentall Centre property in Vancouver. This role will be responsible for facilitating the organization, administration, and day-to-day workflow of office activities for the construction project management team in all aspects of assigned functions.
What You'll Do
- Review all departmental invoices for accuracy, code and submit for approval.
- Review operation, capital expenditure and tenant improvement vouchers, and enter in cash flow report, as required, to ensure proper documentation prior to submittal.
- Coordinate and document construction activities and projects in conjunction with Project Managers.
- Draft contracts, change orders, and purchase orders for projects.
- Manage documentation of capital and tenant improvement projects, including drawings, minutes, correspondence, and close out packages.
- Coordinate cash flow reports on projects with project teams to assist in monthly reporting.
- Assist other departments, outside vendors and contractors.
- Compose and type routine correspondence and prepare expense reports for department.
- Coordinate and track manager's schedule, schedule appointments and travel arrangements.
- Coordinate meetings, conference calls, prepare agendas, reserve and prepare facilities, and record and transcribe minutes of meetings.
- Organize and maintain file system, file correspondence and other records, and
- Provide back-up support for all Property Management and Project Management staff.
What You'll Need
- Bachelor’s degree required.
- Minimum of 1-3 years of general office/administrative experience
- Minimum of 1-2 years of commercial real estate, construction or related industry.
- Knowledge of basic accounting procedures, and familiarity with accounting software programs such as Nexus and Yardi is a plus.
- Excellent computer skills and demonstrated working knowledge of computers and software including MS Windows, Outlook, Word, PowerPoint. Proficient in using MS Project for management and Excel for budgets and spreadsheets.
- Polished professional demeanor with excellent written and verbal English communication skills to write memos, letters, and reports, and interact effectively with contractors, tenants, peers, vendors, and management.
- Ability to work under pressure and manage competing priorities while staying focused and meeting deadlines without sacrificing accuracy.
- Good organizational skills., ability to multi-task, attention to detail, excellent follow-up skills, and ability to adapt to changing environments and perform in a fast-paced entrepreneurial environment.
Salary Range: $30.00 - $32.00 an hour CAD (subject to relevant experience).
About Us
Hudson Pacific Properties (NYSE: HPP) is a real estate investment trust serving dynamic tech and media tenants in global epicenters for these synergistic, converging, and secular growth industries. Hudson Pacific's unique and high-barrier tech and media focus leverages a full-service, end-to-end value creation platform forged through deep strategic relationships and niche expertise across identifying, acquiring, transforming, and developing properties into world-class amenitized, collaborative, and sustainable office and studio space.
About Us
Hudson Pacific Properties (NYSE: HPP) is a real estate investment trust serving dynamic tech and media tenants in global epicenters for these synergistic, converging, and secular growth industries. Hudson Pacific's unique and high-barrier tech and media focus leverages a full-service, end-to-end value creation platform forged through deep strategic relationships and niche expertise across identifying, acquiring, transforming, and developing properties into world-class amenitized, collaborative, and sustainable office and studio space.
Hudson Pacific Properties is proud to be an Equal Opportunity/Affirmative Action employer. Individuals seeking employment are considered without regards to race, ethnicity, color, creed, religion, sex, sexual orientation, marital status, age, disability, gender identity or expression, genetic information, national origin, protected veteran status or any other classification protected by law.