Hudson Pacific Properties Careers

Description

At Hudson Pacific Properties, we provide best-in-class office space to the biggest names in tech and media (i.e., Netflix & Amazon), and we're seeking a Construction Administrator to support our premier Bentall Centre property in Vancouver. This role will be responsible for facilitating the organization, administration, and day-to-day workflow of office activities for the construction project management team in all aspects of assigned functions. 

 What You'll Do

• Review all departmental invoices for accuracy, code and submit for approval.
• Review operation, capital expenditure and tenant improvement vouchers, and enter in cash flow report, as required, to ensure proper documentation prior to submittal.
• Coordinate and document construction activities and projects in conjunction with Project Managers.
• Draft contracts, change orders, and purchase orders for projects.
• Manage documentation of capital and tenant improvement projects, including drawings, minutes, correspondence, and close out packages.
• Coordinate cash flow reports on projects with project teams to assist in monthly reporting.
• Assist other departments, outside vendors and contractors.
• Compose and type routine correspondence and prepare expense reports for department.
• Coordinate and track manager's schedule, schedule appointments and travel arrangements.
• Coordinate meetings, conference calls, prepare agendas, reserve and prepare facilities, and record and transcribe minutes of meetings. 
• Organize and maintain file system, file correspondence and other records, and
• Provide back-up support for all Property Management and Project Management staff.

What You'll Need

• Bachelor’s degree required.
• Minimum of 1-3 years of general office/administrative experience
• Minimum of 1-2 years of commercial real estate, construction or related industry.
• Knowledge of basic accounting procedures, and familiarity with accounting software programs such as Nexus and Yardi is a plus.
• Excellent computer skills and demonstrated working knowledge of computers and software including MS Windows, Outlook, Word, PowerPoint. Proficient in using MS Project for management and Excel for budgets and spreadsheets.
• Polished professional demeanor with excellent written and verbal English communication skills to write memos, letters, and reports, and interact effectively with contractors, tenants, peers, vendors, and management.
• Ability to work under pressure and manage competing priorities while staying focused and meeting deadlines without sacrificing accuracy.
• Good organizational skills., ability to multi-task, attention to detail, excellent follow-up skills, and ability to adapt to changing environments and perform in a fast-paced entrepreneurial environment.