Accounts Payable Specialist
Description
Job Summary
The position reports to the Accounting Manager - Payables, providing support to the accounts payable function. This is a full time, non-exempt level position, 40 hours per week. Work is performed on campus.
Major Areas of Responsibility
• Maintain vendor records including set up of new vendors and updating existing vendor records.
• Audit invoice submissions for accuracy, including supporting documentation and presence of authorized signatures. Contact departments for missing information. When required, enter invoices for payment.
• Review vouchers created from automated data feeds to confirm accuracy and completeness. Record and file consistently and in a timely manner.
• Prepare payments including checks, ACH transfers, and other electronic payments. File voucher packages numerically. Insert check and any enclosures for distribution by mail.
• Void and reissue invoices for payment as necessary.
• Monitor department email accounts and respond to departmental and outside vendor inquiries, resolving problems courteously and in a timely manner.
• Monitor and process physical mail received by Accounts Payable.
• Provide support during financial audits.
• Collaborate across community to implement best practices in accounts payable.
• Other departmental duties as assigned.
Minimum Qualifications
• High school degree or equivalent and a minimum of 2 years relevant experience in an office environment.
• Experience working with ERP, expense reporting and time reporting systems (PeopleSoft, Chrome River and UKG preferred).
• Basic proficiency in Excel, with experience using other Microsoft applications, Adobe and Google products.
Core Competencies
• Detail oriented.
• Ability to work independently and in a team environment; customer-oriented approach.
Disclaimer
The description above represents the most significant duties of this position but does not exclude other occasional work assignments not mentioned, the inclusion of which would be in conformity with the factor degrees assigned.
ADDITIONAL INFORMATION:
This is a full time, non exempt level position. The College is committed to providing competitive market pay for its employees. The College also offers a competitive benefits package for full-time staff, including:
- Defined Contribution Pension Plan
- Condensed summer 4-day work week
- Tuition & Education benefits
- Wellness programs & ongoing Training and Development opportunities
- Generous paid time off
The College is an Equal Employment Opportunity Employer and complies with all Federal and Massachusetts laws concerning Equal Opportunity and Affirmative Action in the workplace.
To review our Employee Benefit Options, please go to: https://www.holycross.edu/human-resources/benefits
APPLICATION INSTRUCTIONS:
Please attach a cover letter addressing the position requirements along with your resume.
In your cover letter please address how your work might support the College's commitment to inclusive excellence (https://aspire.holycross.edu/inclusive-excellence). Please provide examples of how you have integrated diversity, equity, inclusion and belonging into your past work. For more information, please visit http://holycross.edu/diversity.
Review of applications will begin as received and continue until the position has been filled.