Hoar Careers

Description

The Assistant Project Manager is responsible for working with the internal and external project teams to help facilitate project documentation and delivery requirements and ensure internal and external communication through effective day to day administration and coordination of projects. Key contributions include: produce/distribute meeting agendas and minutes, RFI management, submittal management, drawing management, assisting with change order review and management, project close out management and keeping project documentation up to date in the construction management software. Responsible for handling documentation, filing and correspondence in support of one or more managers and ordering supplies. In this role, you may be required to travel up to 25% of the time.

Responsibilities:

• Participate in the set up and maintenance of construction project management including planning, scheduling, budgeting prior to the start of the project.
• Assist in the coordination and expediting necessary to ensure proper and timely delivery of shop drawings and submittals, construction materials, change orders, pricing and related approvals.
• Create, update, and refer to RFI logs, submittal logs, bulletin schedules and start-up document checklists.
• Coordinate, obtain, and communicate all required information for construction and installation of owner furnished equipment.
• Update and maintain contract drawings with new contract information received as bulletins, RFI's, ASI's, and proposal requests.
• Participate in the review of contractor and material supplier invoices, company invoices, change order pricing information, drawings and submittals. 
• Maintain and update project schedules.
• Initiate, organize, and attend project meetings with appropriate members of the project team and ensure that meeting agendas and meeting minutes are produced and distributed to attendees and other necessary parties.
• Assist the Project Manager(s) with updating PM Web in conjunction with processing Requests for Information, Submittals, Drawing Logs, and other management tools.
• Maintain the CBI report and insure all insurance is up to date. 
• Assist with compilation of project close-out/operation and maintenance manuals for delivery to owner.
• Assist Project Manager with change order reviews.
• Create an maintain project information in project management system.
• Correspond on routine inquires with subcontractors and vendors at the beginning and throughout the duration of a project.
• Coordinate invoice routing and monitor payments to contractors and vendors.
• Compiling and distributing meeting minutes as necessary.
• Prepare agendas for meetings and make arrangements such as coordinating catering for luncheon meetings.
• Maintain the field drawings with updates, modifications and deletions
• Assemble and present monthly updates to the client.

Requirements:

• Bachelor's Degree in Building Science, Construction Management, Civil Engineering or related field
• 1-3 yrs experience in the industry; Owner's rep / Program Mgmt experience preferred
• Experience producing/reviewing CMAR pay applications preferred
• Experience with construction project management software such as Viewpoint, VICO and BIM
• Proficient in MS Word, PowerPoint and Excel
• Great written and verbal communication skills; candidate should be comfortable with public speaking.
• Valid Driver's License required
• LEED AP and/or CCM certifications preferred

Physical Demands and Working Environment:
The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed mainly in an indoor and outdoor setting with exposure to all types of weather and temperature conditions, and travel from site to site.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate equipment requiring repetitive hand movement and fine coordination; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

EOE - Race/Color/Sex/Religion/National Origin/Sexual Orientation/Gender Identity/Vets/Disabilities

HPM does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of HPM without a prior written search agreement will be considered unsolicited and the property of HPM.