Hoar Careers

Description

The Assistant Marketing Coordinator is responsible for delivering high quality proposals and other collateral to support the company sales and marketing initiatives. This person will work with teams to collect and maintain project data and support of the company’s brand. In this role, you may be required to travel up to 10% of the time.

Responsibilities:

• Maintain accurate records and files for clients, prospects, projects, and partners within the CRM system
• Communicate with project teams to gather progress updates, value stories, and coordinate progress photography and other branding materials
• Collaborate with internal teams and departments to produce internal and external communications
• Manage and organize the marketing library, including staff resumes, photography, statistics, graphics, and video content
• Assist with the creation, editing, optimization, and delivery of marketing materials
• Produce and manage RFPs and presentation materials in collaboration with business development leaders
• Support division marketing communications efforts, including sales collateral, advertising, social media, thought leadership, and public relations
• Provide marketing and sales support at both the corporate and division levels
• Prepare and submit award applications and supporting materials
• Assist with meeting planning, trade show coordination, company store, client meetings, and special events

Requirements:

• Bachelor’s degree in Marketing, Communications, Public Relations, or a related field
• 0–2 years of experience in marketing, proposal coordination, or administrative support
• Proficiency with Microsoft Office Suite
• Familiarity with Adobe Creative Suite, Canva, and CRM platforms preferred
• Strong writing, editing, and organizational skills
• Ability to manage multiple deadlines and priorities in a fast‑paced environment
• Strong professional verbal and written communication skills
• Attention to detail with strong critical thinking and analytical abilities
• Ability to work both independently and collaboratively with cross‑functional teams
• Valid drivers' license required

Physical Demands and Working Environment:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed mainly in an indoor and outdoor setting with exposure to all types of weather and temperature conditions, and travel from site to site.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate equipment requiring repetitive hand movement and fine coordination; to travel to other locations using various modes of private and commercial transportation; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

EOE - Vets/Disabilities

HPM does not accept unsolicited resumes from search firms or agencies. Any resume submitted to any employee of HPM without a prior written search agreement will be considered unsolicited and the property of HPM.