EHS Systems Specialist
Description
HNI Corporation is a global family of brands for the workplace and home dedicated to enhancing the spaces where we live, work, and gather. We pride ourselves on fostering an environment where we make a positive impact on others; upholding our beliefs in integrity, inclusion and belonging.
The EHS Systems Specialist supports the administration, maintenance, and continuous improvement of HNI’s Environmental Health & Safety (EHS) systems and digital tools. This role ensures that key EHS platforms—including incident management systems, audit tools, training systems, and document control repositories—operate effectively to support safety compliance, injury prevention, and regulatory reporting across HNI’s enterprise and manufacturing subsidiaries.
The EHS Systems Specialist provides technical support, system configuration, data analysis, and documentation updates, acting as a bridge between Corporate Safety, IT, and site-level EHS teams. The ideal candidate has strong familiarity with EHS software platforms, OSHA requirements, and safety processes, paired with technical aptitude and excellent customer-service skills.
This is a full-time, direct-hire, salaried position with the Environmental Health and Safety team based in Muscatine, IA. Due to the responsibilities of this role, we are open to candidates who will work from the Quad Cities, Des Moines, the Greater Minneapolis-St. Paul Metro Area, or the western Chicago suburbs.
This position will require regular (bi-monthly or quarterly) travel to our Muscatine headquarters as well as sporadic travel to our domestic production facilities. The total amount of "travel" will depend on an individual's primary worksite location.
ESSENTIAL DUTIES & RESPONSIBILITIES
EHS Systems Administration
- Administer and support HNI’s EHS software platforms (e.g., incident management, audit tools, ergonomics software, compliance systems, SDS/document repositories, or similar enterprise EHS tools).
- Configure workflows, forms, fields, and permissions within EHS systems to align with corporate standards, regulatory requirements, and site needs.
- Manage user accounts, permissions, system access, and data security across EHS platforms.
- Coordinate with IT and vendors on system upgrades, enhancements, integrations, and troubleshooting.
- Maintain documentation for system policies, configurations, and standard operating procedures.
Data Quality, Reporting & Analytics
- Monitor system data quality and perform regular audits to ensure accurate incident reporting, corrective action tracking, and compliance documentation.
- Build and maintain dashboards or reports for leading and lagging indicators, safety trends, and KPIs.
- Analyze EHS data to identify patterns, recurring issues, or opportunities for improvement; share findings with Corporate Safety and site leaders.
- Support regulatory reporting requirements by ensuring accurate data entry and timely information submission.
Training, Support & User Engagement
- Provide day-to-day user support to EHS personnel, supervisors, and employees using safety systems.
- Create job aids, reference guides, training materials, and release notes for system updates.
- Deliver user training (onsite or virtual) to improve system adoption and data entry accuracy.
- Support integration between EHS systems and Learning Management Systems (LMS), HRIS, or IT enterprise systems as needed.
Process Improvement & Collaboration
- Partner with Corporate Safety to improve EHS processes supported by digital tools (incident reporting, audits, inspections, corrective actions, ergonomics assessments, etc.).
- Participate in testing and validation for new features, system improvements, and configuration changes.
- Support continuous improvement initiatives related to safety culture, risk reduction, and regulatory compliance.
- Serve as a liaison between Corporate Safety, IT, site-level EHS professionals, and external software vendors.
EXPERIENCE
- Associate’s degree in Environmental Health & Safety, Information Systems, Business, or related field; Bachelor’s degree preferred.
- 4+ years of experience supporting EHS systems, EHS compliance programs, or safety technology tools.
- Experience administering or supporting EHS platforms such as Enablon, Cority, Intelex, Gensuite/Benchmark, VelocityEHS, Sphera, or similar systems.
- Working knowledge of OSHA regulations, incident management, audits/inspections, and corrective action processes.
- Strong technical aptitude, including experience with Microsoft Office tools and basic reporting/data analysis.
PREFERRED SKILLS
- Experience with system integrations (LMS, HRIS, ERP).
- Background in a manufacturing, industrial, or multi-site operational environment.
- Familiarity with ISO 45001, OSHA VPP, or other EHS management system frameworks.
- Experience using data visualization tools such as Power BI, Tableau, or Qlik.
RELEVANT SKILLS
- Excellent critical thinking, analytical and problem-solving skills
- Strong written and verbal communication abilities with diverse stakeholders
- Proficiency in Microsoft Office Suite, and safety/EHS software
- Detail-oriented with strong organizational and time management skills
- High level of integrity
- Strong safety awareness
- Collaborative approach with internal teams and external vendors
- Adaptability to changing regulations and business needs
- Customer service orientation with both internal and external stakeholders
- System thinking mindset
We look forward to hearing from you!
HNI Corporation (NYSE: HNI) is a manufacturer of workplace furnishings and building products, operating under two segments. The workplace furnishings segment is a leading global designer and provider of commercial furnishings, going to market under multiple unique brands. The residential building products segment is the nation’s leading manufacturer and marketer of hearth products. We offer benefits starting from Day 1. To learn more, visit www.HNIbenefits.com. Our company endeavors to make www.hnicareers.com accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact us at 563-272-7400 or via email at [email protected] Company is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, disability, protected veteran status, or other characteristics protected by law.