Billing Coordinator

Finance Ottawa, Ontario Toronto, Ontario


Position at H+K Canada

Hill + Knowlton Strategies (H+K) is looking for a Billing Coordinator to join our team in Ottawa.

We are looking for a detail-oriented, client-focused problem-solver to support our consultant teams with the financial management of client accounts. The successful candidate will join our finance team of 14 including 7 billers, and will be responsible for reviewing project WIP reports, issuing invoices, creating and updating reconciliations, and assisting with receivables for a range of projects. Other responsibilities include performing month-end revenue adjustments, journal entry preparation and providing project reports for consulting teams.


  • Compile monthly billing packages including time and expense reports, a client budget control report, invoices, status of account receivables and client profitability
  • Collect and maintain client contract/project documentation to ensure billing is compliant with agreed terms (timing, details, backup, etc.)
  • Liaise with client account leads to generate invoices ensuring that all time and out of pocket expenses are billed in accordance with contract terms, including gathering necessary backup (receipts), securing approvals and distributing invoices
  • Provide analysis of client surplus/deficit and make any required adjustments for month-end revenue reporting
  • Keep up with internal control requirements, prepare monthly analysis of project revenue, aged work in progress and accounts receivable balances, and provide detailed comments on status of aged balances
  • Prepare, review and discuss work in progress reports with consultants, account leads and the management, flag the projects exceeding budgets, and follow up on remediation
  • Follow-up on client outstanding accounts receivable invoices with consultants/clients
  • Work with consultants/clients and H+K’s accounts receivable team to address billing enquiries


  • Ability to prioritize tasks and manage workload in a fast-paced environment with multiple deadlines
  • Strong interpersonal skills
  • Ability to articulate and communicate in a clear, fact-based manner, including relaying financial information to a non-financial audience
  • Strong attention to details is crucial for this role


  • 2+ years of client billing or general accounting experience
  • Project accounting, professional services sector experience and a good understanding of revenue recognition principles is an asset
  • Knowledge and experience with Maconomy financial platform is an asset
  • Previous exposure to SOX related controls is an asset
  • University or College degree in business and finance preferred
  • Strong Microsoft Word and advanced Excel proficiency to develop and prepare reports and project analysis
  • Enrollment in the CPA program is an asset
  • Bilingual proficiency (in written and verbal French and English) is an asset

This job description does not imply that these are the only duties to be performed by the employee in this capacity.  He or she will be expected to perform other related duties as required.

We thank all applicants for their interest; only those selected for an interview will be contacted.

We’re approaching to the future of the work with a hybrid model - a combination of in-office, at-home, and remote work, and you’ll have flexibility in deciding what this combination of work modes will look like for you. However, there are situations where in-person participation is needed to provide the best results for our organization, and the best service for our clients.

Accommodation Statement:

Hill+Knowlton Strategies welcomes and encourages applications from people with disabilities. If as a qualified job applicant, you wish to make a request, please provide a cover letter, when applying to this position. We will consult with you and provide reasonable accommodations according to your accessibility needs.

Background Check Statement:

The successful candidate to this role may be asked to complete a background screen, which may include criminal, credit, employment, educational checks. All offers of employment are conditional on the receipt of satisfactory results of any applicable check 

Covid-19 Statement:

Hill+Knowlton Strategies is committed to the safety and well-being of all our employees; therefore, we require employees, contractors, and business partners to be fully vaccinated with relevant dose(s) of a Health Canada approved vaccine. Exemptions will only be granted for medical reasons or on a protected ground under applicable human rights legislation.  

Diversity & Inclusivity Statement:

Hill+Knowlton Strategies provides services in one of the most diverse countries in the world. As an Equal Opportunity Employer, we do not discriminate against applicants or employees on the basis of their race, creed, color, age, religion, sex, gender expression and presentation, disability, sexual orientation, marital status, military status, socioeconomic status, national origin, or ancestry. 

At Hill+Knowlton Strategies, we believe the work we do together should empower everyone impacted to thrive including and especially those from underrepresented groups. Through our national Diversity, Equity + Inclusion Strategy, we are committed to addressing bias and systemic racism in our industry; see diversity as an asset to our organization and communities; and strive to build a workforce that reflects the society in which we work. We commit to promoting better understanding and appreciation of our human diversity; a commitment best realized through our individual and collective effort. Together, we’re building an environment where we embrace the whole of each person; where everyone is treated with humanity and acts with empathy; and where everybody who works with us has what they need to thrive. 

Working in Canada:

Unless otherwise stated, applications are only being accepted from candidates who are legally entitled to work in Canada, without sponsorship.

About us:

Hill+Knowlton Strategies Canada (H+K) is a public relations and public affairs consultancy providing services to local, multinational and global clients from its eight offices across the country.

The firm works with clients to solve complex communications challenges and deliver award winning campaigns and is focused on continued innovation for the industry. H+K offers deep sector knowledge and breadth of public relations and public affairs expertise including specialists in health + wellness, technology, government + public sector, energy + industrials, consumer packaged goods, financial + professional services, food + drink, retail + leisure and sports.

Globally, Hill+Knowlton Strategies Inc., has offices in more than 40 countries as well as an extensive associate network; and it is a member of WPP (NASDAQ: WPPGY), one of the world’s largest communications services groups.