Executive Assistant to CEO

Administration New York, New York


Description

Position at Hill+Knowlton Strategies

Executive Assistant to CEO, Americas

Hill+Knowlton Strategies is an international public relations company with over 85 offices around the world. 

We believe that every corporation, brand and client has a public, and today’s public is more powerful than ever before. They have the power to topple CEOs, reshape corporate and brand strategy, kill products and create unicorns. Today’s public demands truth, transparency and the highest behavioral standards. 

Our client obsession means constantly evolving new products + services to help brands and the public communicate. Always in beta.

At H+K our belief is that the agency is a canvas for everyone to write their own story. This job description is written at a moment in time; whatever role you take at H+K we expect you to evolve that role; it should be different tomorrow than it is today.

Each day, more than 2000 of the smartest, most innovative and collaborative people in the world come to work at Hill+Knowlton Strategies. We invite you to join us!

 

What we are looking for:

The Executive Assistant to the CEO provides executive administrative support to the highest standard and acts as an extension to the CEO at all times. Working closely with H+K’s leadership team, clients and other internal and external parties, the Executive Assistant serves as the primary point of contact for on all matters pertaining to the CEO, and in his concurrent role as Global President.

This role requires an ability to prioritize a high volume of important, highly sensitive and confidential information and accomplish a range of complex activities simultaneously. Precise attention to detail, coupled with creative problem solving and superior communication skills, is required.

This position reports to the Global President and CEO, Americas.  It is based in New York, NY, and works predominantly across H+K’s 13 US offices, whilst also involving regular interaction with colleagues across Canada, Latin America, and the rest of the global network.

 

Here’s what you will be doing:

Primary Responsibilities:

  • Communicate with H+K staff, clients, and other key stakeholders on the CEO’s behalf. Work collaboratively with other global assistants to facilitate where possible and ensure the smooth running of the organization.
  • Assist the CEO with daily administrative duties involving a broad variety of tasks that include managing an active and frequently changing calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
  • Draft reports, presentations, charts; prepare and coordinate oral and written communication with internal and external parties at all levels.
  • Coordinate and manage internal and external events such as Town Halls and client meetings, overseeing all scheduling, communication, technology, logistics and related follow-up activities.
  • Liaise directly with senior members of WPP, maintaining confidential files and contact information, coordinating meetings, conferences and committees both on and off site to support the CEO’s agenda.
  • Participate as an adjunct member of H+K’s leadership team, including assisting in coordinating event logistics, attending meetings, taking notes, and following up on assigned action items.
  • Support the CEO in external commitments related to H+K, including service on external clients, committees, and other groups.

 

 

What you’ll need to get here:

Experience & Education:

  • Bachelor’s degree or equivalent experience with an interest in national and global issues.
  • Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
  • Five or more years of experience providing support for executive-level management in a client service organization.

 

Skills & Abilities:

  • Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, clients and external vendors.
  • Driven to diplomatically and constructively ensure objectives are met.
  • Proficiency in Windows, including MS Word, Outlook, Excel, and PowerPoint.
  • Ability to conduct research and present data in a succinct and well-written manner.
  • Ability to work independently and with professional discretion.
  • Excellent writing, editing, grammatical, organizational and research skills.
  • Ability to work with a broad range of people globally, with cultural awareness and sensitivity.
  • Excellent management, time-management and problem-solving skills.
  • Occasionally work flexible hours, including the occasional weekend, early morning or evening hours as the CEO’s travel or schedule requires.
  • Business acumen and an interest in the communications industry would be a plus.
  • Intuition and emotional intelligence are key to this role. An ability to think laterally, anticipate and plan for changes; to be one step ahead at all times.  Able to pivot frequently and create seamless transitions so the schedule runs smoothly.
  • Keeping on top of the CEO’s inbox and recognizing shifting priorities, flagging things, and following up as needed and instinctively anticipating next steps.
  • Immediately recognize a diverse set of situations and appropriately flex one’s working, and communication style or tone based on the changing and diverse needs of the receiving party, including other c-level executives, board members, and senior clients and candidates. In this way, be an extension of the CEO and H+K.