HR & Admin Manager

Human resources Kuala Lumpur, Kuala Lumpur


Position at Hill+Knowlton Strategies

Role: HR and Admin Manager (KL office)

We would like to hire a HR Manager to handle all human resources management and office administration of the company.

Primary Duties & Responsibilities:

HR Management

  • Recruitment, employee orientation, development, and training logistics;
  • Compensation and benefits administration and record keeping;
  • Expat Management including work pass applications, benefits administration
  • Maintaining employee files and the HR filing system;
  • Company events committee facilitation and participation, such as employee safety, wellness, CSR
  • Assisting with the day-to-day efficient operations of the HR office and employee relation matters

Employee Compensation & Benefits

  • Payroll administration & HRM database management
  • Leave administration and manpower resources planning
  • Design & manage group insurance programs (medical, life, AD&D, travel, property, liability, employee compensation)
  • Performance appraisal and salary review
  • Tax efficient plan administration
  • WPP stock options benefit



 Employee Relations

  • Understand company/management goals and objectives and communicate with employees
  • Act as mediator to minimize employee problems
  • Provide strategic advice to both the management and employees
  • Update employees on any changes in management strategies/company policies
  • Communicate to staff of any changes to their benefits
  • Organise company functions and assist with Office-wide training programmes

Human Resources

  • Formulate and implement HR policies & procedures
  • Assist in job descriptions design & employee development plans
  • Probation and salary performance review
  • Prepare employment contract
  • Staff orientation and induction programme
  • Inter-office HR related issues (staff transfer / secondment)
  • Maintain and develop HRM database
  • Staff relocation arrangement
  • Expatriate staff’s work visa applications
  • Ensure H&K polices follow the laws of Malaysia Labor Law
  • Distributing payslip to staff
  • Manage all enquiries/complaints from internal staff and external business partners
  • Manpower and succession planning

HR Reporting

  • Monthly payroll reports
  • Staff movement advice reports (Regional)
  • Training report (Regional)
  • insured members listing update
  • leave records reports
  • office/government licenses
  • general information update (phone list, staff birthday etc)

 Office Management and Administration

  • Supervise the administration of general office services
  • Assist in setting standards of performance in office administration practices
  • Ensure cleanliness, tidiness and professional appearance of the office
  • Assist in office space planning to ensure efficient and proper use of space
  • Maintain proper control and recording of OOPs in the use of office facilities and support services
  • Develop and maintain the highest fire and safety standards and practices
  • Assist in various office-wide functions and projects
  • Strive to maintain and surpass quality standards in service to our internal and external clients
  • Work with other WPP operating companies to optimise best value of goods and services procured for the company and maximise cost savings
  • Manage service contracts and external (supplier) relationships in order to effectively maximise value


  • Strong interpersonal and communication skills – able to express clearly and effectively
  • Adaptability – able to perform a variety of tasks, often changing assignments on short notice
  • Analytical skills – able to analyse data from different sources
  • Attention to detail
  • Patience and consideration in dealing with complaints and problems
  • Sets high personal standards of performance
  • Flexibility - able to respond to organisation / technology changes
  • Uses initiative and acts with integrity