Program Associate, Early Childhood Development (US)

Strategy & Programs Westlake Village, California


Description

Position at Conrad N. Hilton Foundation

International hotelier Conrad N. Hilton established the grantmaking foundation that bears his name in 1944 to help people living in poverty and experiencing disadvantage worldwide. Today, the work continues, concentrating on efforts to ensure healthy early childhood development and sustainable livelihoods for youth, support young people transitioning out of foster care, improve access to housing and support services for people experiencing homelessness, identify solutions to safe water access, and lift the work of Catholic sisters. Additionally, following selection by an independent, international jury, the Foundation annually awards the $2.5 million Conrad N. Hilton Humanitarian Prize to an organization doing extraordinary work to reduce human suffering. The Foundation is one of the world’s largest, with $7.5 billion in assets. It has awarded grants to date totaling more than $2 billion, $207 million worldwide in 2020. Please visit www.hiltonfoundation.org for more information.

Job Summary

The Program Associate will play a central role in coordinating the grantmaking activities of the program department, provide programmatic and administrative support to their respective program teams, and act as a liaison between program staff, grantees and external consultants. Specifically the Program Associate will serve as a core member of the Early Childhood Development U.S. (ECD-U.S.) Initiative team to support grant making to improve early childhood development outcomes in targeted communities in the U.S. including Los Angeles. S/he will provide support for key operational areas of the team, including: project tracking, communications and knowledge sharing, budget preparation and tracking, coordination of meetings and contribution to project reports, grant oversight, and planning. This position will also assist the team with general administration functions including the coordination of convenings.

The ideal candidate must be a proactive team player with excellent multi-tasking skills and bring an enthusiastic attitude and value of continuous learning. The individual must have strong critical thinking and problem-solving skills, with the ability to understand, interpret, and translate qualitative and quantitative data. S/he will be expected to resolve time-sensitive issues with a high degree of precision and exhibit strong organizational, written and verbal communication skills. Attention to detail and the ability to anticipate needs are a must.

Partnership is a key tenet of the ECD-U.S. strategy, and therefore, this person should be adept at interacting with a range of diverse stakeholders in a professional, collaborative and diplomatic way. The successful candidate will also have a demonstrated commitment to diversity, equity, and inclusion. As a member of the team, the Program Associate will participate in project and department-wide activities, meetings, conferences, etc. S/he will participate in programming discussions, and will be conversant with the Foundation's approaches.

Responsibilities 

Grantmaking support  -- Assists Sr. Program Officer/Program Officer in proposal research, summaries and budgets during the proposal review process.

  • Reviews and analyzes submitted grant proposals.
  • Serves as a contact for grantees and applicants during the application and reporting processes.
  • Works closely with the [Sr. Program Officer/Program Officer] in producing board write-ups and presentation materials, including dashboard analytics and memos to the board.
  • Manages workflows using the Foundation's online grants management platform
  • Updates and tracks grant-related information in grants management database, including reports and grant payment information.
  • Performs program-related research and other projects as assigned.

Program Liaison -- Assists the Sr. Program Officer/Program Officer with strategic grant planning and budgeting.

  • Works with grants management to comply with internal audit and grant tracking procedures and grantmaking processes.
  • Supports the Sr. Program Officer/Program Officer in efforts to coordinate with the SLED and PAC teams
  • Processes consultant and vendor contracts and invoices as needed.

Program Operational Support – Provides support to [Sr. Program Officer/Program Officer] with travel, appointments, contacts, correspondence, reports and maintenance of information, as needed.

  • Assists the [Sr. Program Officer/Program Officer] in planning annual convening of grantees, stakeholders and monitoring, evaluation and learning partners (MEL). Leads logistical support for convenings.
  • Coordinates program-related events such as internal and external meetings, conferences and presentations.

Communications – Supports the [Sr. Program Officer/Program Officer] and Communications team members with the development of program communication strategy and priorities.

  • Assists in the development of communication materials – e.g. blogs, tweets, articles, reports, etc.
  • Collaborates with communications team to distribute communication materials to appropriate audiences
  • Maintains team contacts and email lists.

Qualifications

Required:

  • Bachelor’s Degree in Public Health, Education, Social Welfare, Public Policy or related field.
  • Minimum of 4 years of relevant work experience, preferably in the nonprofit sector.
  • Excellent writing skills and the critical thinking skills to analyze and summarize reports.
  • Strong oral communication and relationship-building skills; interacts with others in a professional and diplomatic way.
  • Solid organizational skills, able to effectively manage and prioritize work-flow to meet deadlines, and is highly attentive to detail.
  • Works well independently and collaboratively within a team and demonstrates a high degree of initiative, resourcefulness and flexibility to meet needs of the role.
  • Ability to continually seek information and look for new approaches to processes and practices.
  • Excellent computer skills to include Microsoft Office and database experience.

Desired: 

  • An understanding of grantmaking and the nonprofit sector are highly desired. Knowledge of grants management software a plus.
  • Master’s Degree in Public Health, Education, Social Welfare, Public Policy or related field.

About our Benefits

We value the health and well-being of our employees, some of the benefits we offer include:

  • Comprehensive and generous health and life insurance options
  • Relocation Pay
  • Fitness benefits
  • Paid holidays, time off, and parental leave
  • Flexible work schedules and technology benefits
  • Foundation funded retirement savings plan
  • Professional learning and development and educational assistance
  • Employee matching gifts to qualified non-profit organizations

 

The Conrad N. Hilton Foundation is an equal opportunity employer with values grounded in promoting equality and inclusion and embracing diversity. We welcome qualified applicants of all races, colors, gender identities, sexual orientations, economic classes, ages, religions, national origins, and ability/disability statuses. Veterans and individuals with lived expertise are encouraged to apply. We respect and seek to empower every member of our Foundation community. We support and celebrate our collective array of cultures, backgrounds, perspectives, skills and experiences; fully realizing that such diversity is what makes our organization flourish and better enables us to fulfill our mission in the world.